netfiles Board Room
For efficient meeting management
and secure board communication
For efficient meeting management
and secure board communication
Different contract durations available.
For board rooms with more than 20 users, reduced prices per user apply. You can buy additional
user licenses at any time in packages of 5 users each and flexibly expand your storage space.
We are happy to prepare an individual offer for you.
General | netfiles Board Room |
|---|---|
| Storage space | from 1000 GB |
| System availability > 99.9% | ✓ |
| Available languages: German, English | ✓ |
| Light, dark or light/dark user interface | ✓ |
Service & Support | netfiles Board Room |
|---|---|
| Automatic software updates | ✓ |
| Free e-mail and telephone support | ✓ |
| Free telephone support for setup and administration of the data room | ✓ |
| Online HelpCenter | ✓ |
Meeting Management | netfiles Board Room |
|---|---|
| Preparation and creation of agendas | ✓ |
| Document filing directly to agenda items | ✓ |
| Preview of documents in the browser | ✓ |
| Minute taking function | ✓ |
| Recording of votes | ✓ |
| Meeting folder as PDF document | ✓ |
| Secure, location-independent access to all meeting documents | ✓ |
| Secure archiving of all meeting documents | ✓ |
Document Management | netfiles Board Room |
|---|---|
| Project and directory structure can be defined freely | ✓ |
| Preview of documents in the browser | ✓ |
| Detailed access rights to folders and files (download and edit authorizations are kept separate) | ✓ |
| Additional access right "View only" to folders and files | ✓ |
| Redaction of text passages and areas in PDF documents | ✓ |
| Document approval (principle of dual control) | ✓ |
| Upload with drag & drop | ✓ |
| Bulk upload (multiple file upload) | ✓ |
| List, collapsible list and thumbnail view | ✓ |
| Edit MS Office documents in the browser | ✓ |
| Private annotations in documents | ✓ |
| Search | ✓ |
| Versioning with check in/check out | ✓ |
| Automatic notification | ✓ |
| Personal labels | ✓ |
| Group labels | ✓ |
| Mark unread documents | ✓ |
| Recycle bin | ✓ |
Collaboration | netfiles Board Room |
|---|---|
| Video conferencing (online meetings and screen sharing) | ✓ |
| Commenting folders and files | ✓ |
| Tasks | ✓ |
| Appointments | ✓ |
User Management | netfiles Board Room |
|---|---|
| Individual user invitation | ✓ |
| Any number of user groups | ✓ |
| Assign users to any required groups | ✓ |
| User access temporally restrictable | ✓ |
| User setup with later invitation | ✓ |
| User import via csv file | ✓ |
| User specific feature activation | ✓ |
| User specific visibility of other users | ✓ |
Reports | netfiles Board Room |
|---|---|
| Audit proof report of all activities (logfiles) | ✓ |
| User specific activity report | ✓ |
| User activity | ✓ |
| User group activity | ✓ |
| Data room index (list of all folders and files) | ✓ |
| List of all users | ✓ |
| New/modified files | ✓ |
Security and Compliance | netfiles Board Room |
|---|---|
| Two-factor authentication (login verification by text message/SMS or OTP app) | ✓ |
| Password guidelines | ✓ |
| Encrypted data transfer using 256-bit SSL/TLS and perfect forward security | ✓ |
| Encrypted data storage (AES-256-encryption) | ✓ |
| Virus scanner | ✓ |
| State-of-the-art security systems provide multi-layered firewalls and intrusion prevention system | ✓ |
| Daily data backup | ✓ |
| Data mirroring to backup data center | ✓ |
Customizing/Branding | netfiles Board Room |
|---|---|
| Individual user interface appearance that can be adapted to suit corporate identity | logo and colors |
| Individual login page (integration of data room login on own website) | ✓ |
Mobile access | netfiles Board Room |
|---|---|
| Access via mobile browser | ✓ |
| Read access via netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android) | ✓ |
Extend as required
You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.
Minimum Contract Duration
netfiles Board Room can be rented from 12 months.