Pricing and Features
netfiles Board Room

netfiles Board Room

For efficient meeting management
and secure board communication

Request offer

¹ Prices apply for 6 month contract duration and do not include legal value added tax.

Different contract durations available.

For board rooms with more than 20 users, reduced prices per user apply. You can buy additional
user licenses at any time in packages of 5 users each and flexibly expand your storage space.

We are happy to prepare an individual offer for you.



Board Room
Storage spacefrom 1000 GB
System availability > 99.9%
Available languages: German, English
Light, dark or light/dark user interface

Service & Support

Board Room
Automatic software updates
Free e-mail and telephone support
Free telephone support for setup and administration of the data room
Online HelpCenter

Meeting Management

Board Room
Preparation and creation of agendas
Document filing directly to agenda items
Preview of documents in the browser
Minute taking function
Recording of votes
Meeting folder as PDF document
Secure, location-independent access to all meeting documents
Secure archiving of all meeting documents

Document Management

Board Room
Project and directory structure can be defined freely
Preview of documents in the browser
Detailed access rights to folders and files (download and edit authorizations are kept separate)
Additional access right "View only" to folders and files
Redaction of text passages and areas in PDF documents
Document approval (principle of dual control)
Upload with drag & drop
Bulk upload (multiple file upload)
List, collapsible list and thumbnail view
Edit MS Office documents in the browser
Private annotations in documents
Versioning with check in/check out
Automatic notification
Personal labels
Group labels
Mark unread documents
Recycle bin


Board Room
Video conferencing (online meetings and screen sharing)
Commenting folders and files

User Management

Board Room
Individual user invitation
Any number of user groups
Assign users to any required groups
User access temporally restrictable
User setup with later invitation
User import via csv file
User specific feature activation
User specific visibility of other users


Board Room
Audit proof report of all activities (logfiles)
User specific activity report
User activity
User group activity
Data room index (list of all folders and files)
List of all users
New/modified files

Security and Compliance

Board Room
Two-factor authentication (login verification by text message/SMS or OTP app)
Password guidelines
Encrypted data transfer using 256-bit SSL/TLS  and perfect forward security
Encrypted data storage (AES-256-encryption)
Virus scanner
State-of-the-art security systems provide multi-layered firewalls and intrusion prevention system
Daily data backup
Data mirroring to backup data center


Board Room
Individual user interface appearance that can be adapted to suit corporate identitylogo and colors
Individual login page (integration of data room login on own website)

Mobile access

Board Room
Access via mobile browser
Read access via netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android)

Extend as required
You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.

Minimum Contract Duration
netfiles Board Room can be rented from 12 months.