Virtual Data Room for
Efficient Due Diligence

The netfiles data room is particularly easy to use and can be used efficiently immediately without training. 

• Clear user interface

• Quick access to the most important functions

• Drag & drop upload

• Automatic notification of changes in the data room

Individual access rights to folders determine which user groups are allowed to read, edit, download, print or not see documents at all. Particularly confidential documents can be additionally protected with a watermark.

A question and answer (Q&A) process integrated directly in the data room enables general questions or questions from bidders assigned to a folder or document to be answered by the seller side. A comprehensive workflow supports the review and processing of questions and answers on the seller and bidder side.

Redact sensitive, confidential content in documents (e.g. personal data) directly in the netfiles data room to ensure compliance with data protection regulations. The smart search function helps you identify sensitive information in documents.

The netfiles activity reports give you detailed insight into the number of logins, document views and downloads, and Q&A questions of individual users and user groups. Ideal for analyzing different bidders in a corporate or real estate transaction.

All user actions are recorded in detail in a clear, audit-proof log and can be viewed by administrators for the entire data room and at the file, folder or user level.

netfiles supports companies in meeting key regulatory requirements and provides the foundation for compliant data exchange in sensitive business environments. Whether it is legal requirements such as NIS2, DORA, and GDPR or industry-specific regulations, our data rooms – certified according to ISO/IEC 27001:2022 and ISO 22301:2019 – meet the highest standards for confidentiality, integrity, and availability.

This includes encrypted data transmission and storage, granular access controls, and audit-proof documentation of all activities. This ensures that your sensitive data remains protected at all times while still being fully available for audits and compliance purposes.

Unlike US-based providers, netfiles Deal Room is built on full data sovereignty: hosting, development and company headquarters are located in Germany. Data is stored exclusively in ISO-certified data centers and encrypted with AES-256 – both during transmission and storage. This ensures compliance with the highest security standards and with the EU’s strict General Data Protection Regulation (GDPR) and guards data against the influence of and access by foreign governments or legislation (such as the US CLOUD Act).

Whether you're buying or selling a company or property, managing a financing round or conducting a vendor due diligence – netfiles Deal Room offers a secure, efficient and user-friendly platform for sharing confidential transaction documents. All parties involved gain protected access to relevant information – anytime, from anywhere. At the same time, you retain full control over who can view which documents.

Rely on a solution that meets the sensitive requirements of the transaction business – reliable, sovereign, and in line with leading international standards.

With over 300 members, the Bundesverband Mergers & Acquisitions (BM&A) is the leading platform for M&A professionals in Germany. As an industry expert in the use of virtual data rooms, netfiles is a member of BM&A. We contribute our many years of expertise in digital data exchange for M&A and due diligence to the network and thus support companies in the efficient and compliance-compliant processing of their transactions.