netfiles Deal Room

Pricing and Features

netfiles Deal Room

netfiles Deal Room

€ 20,-

per user/month ¹

(min. 10 users)

For due diligence, company and property sales
Request offer
  • Virtual data room with transaction-specific functionality (e.g. Q&A, indexing, watermark document protection and data room status)

  • Extensive security functions

  • Individualization of the data room with your own company logo and color scheme

  • Incl. setup and application support by e-mail and telephone

¹ Prices apply for 6 month contract duration and do not include legal value added tax.

Different contract durations available.

For data rooms with more than 20 users, reduced prices per user apply. You can buy additional user licenses at any time in packages of 5 users each and flexibly expand your storage space.

We are happy to prepare an individual offer for you.

Everything at a glance

Feature overview

General Deal Room
Storage space from 1000 GB
No restriction on the number of documents and/or pages within the storage space limit
System availability > 99.9%
Available languages: German, English
Light, dark or light/dark user interface
Service & Support Deal Room
Automatic software updates
Free e-mail and telephone support
Free telephone support for setup and administration of the data room
Online HelpCenter
Introduction to using netfiles documentation
Audit-proof archiving of the data room on storage media and dispatch to project participants optional, at extra cost
Document Management Deal Room
Project and directory structure can be defined freely
Preview of documents in the browser
Detailed access rights to folders and files (download and edit authorizations are kept separate)
Additional access right "View only" to folders and files
Redaction of text passages and areas in PDF documents
Document approval (principle of dual control)
Upload with drag & drop
Bulk upload (multiple file upload)
List, collapsible list and thumbnail view
Edit MS Office documents in the browser
Private annotations in documents
Shared annotations in documents
Versioning with check in/check out
Automatic notification
Personal labels
Group labels
Mark unread documents
Recycle bin
Enhanced Data Room Functionality Deal Room
Index upload
Automatic indexing
Can disallow print and download actions
Personalised watermark for document-security
Extended access right - Download protected PDF file
Data room status (preparation, open, closed)
Customisable disclaimer
Expiry date for documents
Q&A functionality
Q&A forwarding of questions to experts
Q&A workflow (incl. gatekeeper and Q&A admin roles)
Q&A export of questions and answers
User Management Deal Room
Individual user invitation
Transaction-specific user group structure (Sell and Buy side)
User subgroups for Sell and Buy side, e.g. for different bidders or departments
User access temporally restrictable
User setup with later invitation
User import via csv file
User specific feature activation
User specific visibility of other users
Reports Deal Room
Audit proof report of all activities (logfiles)
User specific activity report
User activity
User group activity
Data room index (list of all folders and files)
List of all users
Q&A list
New/modified files
Last used files
Unread documents
Export data and logfiles
Export data room index
Export user specific data room index
Secure File Sharing - Managed File Transfer Deal Room
Send and receive large documents (up to 4 GB)
Secure file sharing (send and receive) between netfiles users and external business partners / customers
Generate download link for use in your own e-mail client
Encrypted data transfer
Additional password protection
Confirmation of receipt
Security and Compliance Deal Room
Two-factor authentication (login verification by text message/SMS or OTP app)
Password guidelines
Encrypted data transfer using 256-bit SSL/TLS and perfect forward security
Encrypted data storage (AES-256-encryption)
Virus scanner
State-of-the-art security systems provide multi-layered firewalls and intrusion prevention system
Daily data backup
Data mirroring to backup data center
Collaboration Deal Room
Video conferencing (online meetings and screen sharing)
Commenting folders and files
Customizing/Branding Deal Room
Individual user interface appearance that can be adapted to suit corporate identity logo and colors
Individual login page (integration of data room login on own website)
Mobile access Deal Room
Access via mobile browser
Access with netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android)
API Deal Room
Secure File Transfer Protocol (SFTP)
Single Sign-on (SSO)
netfiles API for automated data synchronization
API calls per month 50.000

Extend as required

You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.

Minimum Contract Duration

You can rent netfiles Deal Room for 1, 3, 6 or 12 months.


Answers to your most important questions

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A virtual data room is an internet-based application that provides secure, location-independent access to confidential documents. Virtual data rooms are primarily used for due diligence purposes, but also for cross-company and cross-location data exchange.
Find more information about virtual data rooms here.

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In the netfiles data room, your data is protected by 256-bit encryption, both during storage and transmission.

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Your data will only be stored in highly secure, ISO/IEC 27001 certified data centers in Germany.

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Even the lowest priced version of netfiles offers you 100 GB of storage space. You can flexibly expand the storage space at any time.

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The netfiles data room is characterized in particular by its ease of use. Users can use netfiles immediately and efficiently without extensive training or instruction.

Furthermore, netfiles GmbH guarantees a reliable protection of your data through the most modern encryption and security technologies.

The netfiles GmbH is a German company and the netfiles servers are located exclusively in highly secure data centers in Germany. We work according to the strict requirements of the data protection guidelines of the EU (GDPR) and the legal regulations of the Federal Republic of Germany.

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netfiles offers you comprehensive support at no additional cost, both for setting up the data room and for using it. Our experts are at your disposal around the clock by telephone or e-mail. With us, you don't end up in a call center, but immediately with a competent contact person who will be happy to help you.

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The use cases of data rooms today go far beyond the use in due diligence.

Data rooms function today in a large number of companies, law firms and agencies as a particularly secure solution for data exchange across locations and companies. Whether it's data exchange with branch offices and associated companies, with customers, suppliers and business partners or within project teams working at different locations. Even when working in the home office, the netfiles data room is a secure and quick and easy to use solution for securely exchanging confidential data with company headquarters or business partners and customers.

The virtual data room offers the highest level of data exchange security by encrypting the data during transmission and storage, user-specific access rights, extended document protection and seamless logging of all activities in the data room.

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The rental fee for the netfiles data room is calculated according to the number of users planned in the data room. Within the scope of the storage space (>100 GB) you can fill your data room with an unlimited number of pages and documents. Another secondary price parameter is the minimum contract duration.

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You can directly create your own netfiles data room here, which is immediately available with full functionality for 14 days free of charge. If you decide for netfiles, we can transfer this data room with all settings and contents to a contract data room in a few minutes.

The netfiles data room can also be set up quickly and easily. You can comfortably create users by uploading a CSV list or individually. You can save folders and files in the netfiles data room in a single step via a ZIP file that is automatically unpacked in netfiles.

netfiles Data Room

Inform and advice

Test the netfiles data room free of charge for 14 days or request an individual offer.

If you have any questions about netfiles, we will be happy to advise you. Or make an appointment for a short online presentation of netfiles.