netfiles Deal Room
Pricing and Features
Deal Room Essential
For smaller transactions and due diligence audits
490,- €
per month
Request offer1 project/data room
Unlimited number of users
500 MB storage space (approx. 5000 pages)
Standard support
Deal Room Professional
For medium-sized transactions and due diligence audits
790,- €
per month
Request offer1 project/data room
Q&A function
Unlimited number of users
5 GB storage space (approx. 50000 pages)
Priority setup and application support by e-mail and telephone
Deal Room Premium
For larger transactions and due diligence audits
1.190,- €
per month
Request offer1 project/data room
Q&A function
Unlimited number of users
Unlimited storage space
Priority setup and application support by e-mail and telephone
¹ The prices quoted are valid for a minimum term of 3 months and are subject to VAT. The unlimited storage space is subject to a fair use policy and may only be used for reasonable, normal business purposes within the scope of due diligence or similar.
Different contract durations, optional storage extensions and a multi-project solution for managing multiple data rooms are available on request.
We are happy to prepare an individual offer for you.
Everything at a glance
Feature table
| General | Deal Room |
|---|---|
| System availability > 99.9% | ✓ |
| Available languages: German, English | ✓ |
| Light, dark or light/dark user interface | ✓ |
| Service & Support | Deal Room |
|---|---|
| Automatic software updates | ✓ |
| Free e-mail and telephone support | ✓ |
| Online introduction/training (Deal Room Professional or higher) | ✓ |
| Online HelpCenter | ✓ |
| Introductory documentation in English and German | ✓ |
| Audit-proof data room archive on selected storage media and shipment to project participants | optional, at extra cost |
| Online data room archive (secure archiving of the data room in the cloud) | optional, at extra cost |
| Document Management | Deal Room |
|---|---|
| Individual project and directory structures | ✓ |
| Document preview in the browser | ✓ |
| Granular access rights to folders and files with separate download and edit permissions | ✓ |
| Additional access right "View only" to folders and files | ✓ |
| Redaction of text passages and areas in PDF documents | ✓ |
| Document approval (four-eyes principle) | ✓ |
| Drag & drop upload | ✓ |
| Bulk upload (simultaneous upload of multiple files) | ✓ |
| List, collapsible list and thumbnail view | ✓ |
| Edit MS Office documents in the browser | ✓ |
| Private annotations in documents | ✓ |
| Shared annotations in documents | ✓ |
| Search function (file names, attributes, full text) | ✓ |
| Versioning with check in/check out | ✓ |
| Automatic notifications | ✓ |
| Personal labels | ✓ |
| Group labels | ✓ |
| Mark unread documents | ✓ |
| Recycle bin | ✓ |
| Enhanced Data Room Functionality | Deal Room |
|---|---|
| Index upload | ✓ |
| Automatic indexing | ✓ |
| Can disallow print and download actions | ✓ |
| Personalised watermark for document-security | ✓ |
| Extended access right - Download protected PDF file | ✓ |
| Data room status setting (preparation, open, closed) | ✓ |
| Customisable disclaimer | ✓ |
| Expiry date for documents | ✓ |
| Q&A tool (only Deal Room Professional and Premium) | ✓ |
| Q&A workflow with process-specific roles; Q&A administrator, buy-side/sell-side gate keepers, Q&A experts (only Deal Room Professional and Premium) | ✓ |
| Q&A export of questions and answers (only Deal Room Professional and Premium) | ✓ |
| User Management | Deal Room |
|---|---|
| Send invitation link with own email client | ✓ |
| Transaction-specific user group structure (Sell and Buy side) | ✓ |
| User subgroups for Sell and Buy side, e.g. for different bidders or departments | ✓ |
| Time-restricted user access | ✓ |
| User setup with later invitation | ✓ |
| User import via csv file | ✓ |
| User specific feature permissions | ✓ |
| User-specific visibility settings for other users | ✓ |
| Reports | Deal Room |
|---|---|
| Audit proof report of all activities (logfiles) | ✓ |
| User specific activity reports | ✓ |
| User activity overview | ✓ |
| User group activity overview | ✓ |
| Data room index (list of all folders and files) | ✓ |
| List of all users | ✓ |
| Q&A list | ✓ |
| New/modified files | ✓ |
| Recently used files | ✓ |
| Unread documents | ✓ |
| Data and logfiles export | ✓ |
| Data room index export | ✓ |
| User specific data room index export | ✓ |
| Secure File Sharing - Managed File Transfer | Deal Room |
|---|---|
| Send and receive large documents (up to 48 GB) | ✓ |
| Generate download link for sending in own email client | ✓ |
| Encrypted data transfer | ✓ |
| Password protected download | ✓ |
| Confirmation of receipt | ✓ |
| Security and Compliance | Deal Room |
|---|---|
| Two-factor authentication (login verification by text message/SMS or authenticator/OTP app) | ✓ |
| Adaptable password policy | ✓ |
| Encrypted data transfer using 256-bit SSL/TLS and perfect forward security | ✓ |
| Encrypted data storage (AES-256-encryption) | ✓ |
| Virus protection | ✓ |
| State-of-the-art security system with multi-layered firewalls and intrusion prevention system | ✓ |
| Daily data backup | ✓ |
| Data mirroring to backup data center | ✓ |
| Collaboration | Deal Room |
|---|---|
| Wikis | ✓ |
| Discussions | ✓ |
| Video conferencing (online meetings and screen sharing) | ✓ |
| Commenting folders and files | ✓ |
| Tasks | ✓ |
| Appointments | ✓ |
| Customizing/Branding | Deal Room |
|---|---|
| Customizable user interface to match corporate identity | logo and colors |
| Mobile access | Deal Room |
|---|---|
| Access via mobile browser | ✓ |
| Access with netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android) | ✓ |
| Administration/Settings | Deal Room |
|---|---|
| Comprehensive configuration options for the data room | ✓ |
| API | Deal Room |
|---|---|
| WebDAV | ✓ |
| Secure File Transfer Protocol (SFTP) | ✓ |
| Single Sign-on (SSO) | |
| netfiles API for automated data synchronization | ✓ |
| API calls per month | 50.000 |
Extend as required
You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.
Minimum Contract Duration
You can rent netfiles Deal Room for 1, 3, 6 or 12 months.
FAQ
Answers to your most important questions
A virtual data room is an internet-based application that provides secure, location-independent access to confidential documents. Virtual data rooms are primarily used for due diligence purposes, but also for cross-company and cross-location data exchange.
Find more information about virtual data rooms here.
In the netfiles data room, your data is protected by 256-bit encryption, both during storage and transmission.
Your data will only be stored in highly secure, ISO/IEC 27001 certified data centers in Germany.
The netfiles data room is characterized in particular by its ease of use. Users can use netfiles immediately and efficiently without extensive training or instruction.
Furthermore, netfiles GmbH guarantees a reliable protection of your data through the most modern encryption and security technologies.
The netfiles GmbH is a German company and the netfiles servers are located exclusively in highly secure data centers in Germany. We work according to the strict requirements of the data protection guidelines of the EU (GDPR) and the legal regulations of the Federal Republic of Germany.
netfiles offers you comprehensive support at no additional cost, both for setting up the data room and for using it. Our experts are at your disposal around the clock by telephone or e-mail. With us, you don't end up in a call center, but immediately with a competent contact person who will be happy to help you.
The use cases of data rooms today go far beyond the use in due diligence.
Data rooms function today in a large number of companies, law firms and agencies as a particularly secure solution for data exchange across locations and companies. Whether it's data exchange with branch offices and associated companies, with customers, suppliers and business partners or within project teams working at different locations. Even when working in the home office, the netfiles data room is a secure and quick and easy to use solution for securely exchanging confidential data with company headquarters or business partners and customers.
The virtual data room offers the highest level of data exchange security by encrypting the data during transmission and storage, user-specific access rights, extended document protection and seamless logging of all activities in the data room.
You can directly create your own netfiles data room here, which is immediately available with full functionality for 14 days free of charge. If you decide for netfiles, we can transfer this data room with all settings and contents to a contract data room in a few minutes.
The netfiles data room can also be set up quickly and easily. You can comfortably create users by uploading a CSV list or individually. You can save folders and files in the netfiles data room in a single step via a ZIP file that is automatically unpacked in netfiles.
netfiles Deal Room
Information and advice
Test netfiles Deal Room free of charge for 14 days or request an individual offer.
If you have any questions about netfiles, we will be happy to advise you. Or make an appointment for a short online presentation.
Call us at: +49 8677 91596-12