netfiles Data Room
Pricing and features
Data Room Essential
Basic solution for sharing documents in teams – ideal for smaller companies
Price on request
Request offerBasic data room features
Secure, encrypted data storage in Germany
External file sharing
Standard support via e-mail
Data Room Professional
Data room solution for sharing documents and online collaboration across company and location boundaries – ideal for medium-sized companies
Price on request
Request offerAll Data Room Essential features
Additional access right “View only”
Collaboration features (online office, video conferencing, group annotations, folder and file comments)
Extended data room and security features
Customization with company logo and colors in the data room and in e-mails
Incl. setup and application support via e-mail and telephone
Data Room Premium
Comprehensive data room solution with advanced functionality and the ability to create and centrally manage any number of data rooms – ideal for medium-sized and larger companies
Price on request
Request offerAll features of Data Room Professional
Additional features: Redaction, disclaimer, watermarks, download of protected PDF and more
Parallel operation of several data rooms in one administration environment
Central user administration for all data rooms
Users of multiple data rooms only need one license
Extensive customization options
Customization with company logo and colors in the data room and in e-mails
Incl. setup and application support via e-mail and telephone
Everything at a glance
Feature overview
| General | Essential | Professional | Premium |
|---|---|---|---|
| Storage space (GB per user) | 10 | 50 | 100 |
| Maximum file size for uploads (in GB) | 10 | 50 | unlimited |
| No restriction on the number of documents and/or pages within the storage space limit | ✓ | ✓ | ✓ |
| System availability > 99.9% | ✓ | ✓ | ✓ |
| Available languages: English, German | ✓ | ✓ | ✓ |
| Extensive configuration options | ✓ | ✓ | ✓ |
| Maximum number of devices | unlimited | unlimited | unlimited |
| Service & Support | Essential | Professional | Premium |
|---|---|---|---|
| Automatic software updates | ✓ | ✓ | ✓ |
| Introductory documentation in English and German | ✓ | ✓ | ✓ |
| Online Help Center (English and German) | ✓ | ✓ | ✓ |
| Online introduction/training | € | ✓ | ✓ |
| 24/7 incident response | ✓ | ✓ | ✓ |
| Audit-proof data room archive on selected storage media incl. shipment | € | € | ✓ |
| Free support via e-mail | ✓ | ✓ | ✓ |
| Free support via telephone | ✓ | ✓ | |
| Onboarding and personalized employee training | € | € | ✓ |
| Professional Services | € | € | € |
| Document management | Essential | Professional | Premium |
|---|---|---|---|
| Individual project and directory structure | ✓ | ✓ | ✓ |
| Upload of files and folders | ✓ | ✓ | ✓ |
| Upload per drag & drop | ✓ | ✓ | ✓ |
| Upload of ZIP files with automatic unpacking | ✓ | ✓ | ✓ |
| Simultaneous upload into several folders | ✓ | ✓ | ✓ |
| Versioning with check in/check out | ✓ | ✓ | ✓ |
| Search function (file names, attributes, full text) | ✓ | ✓ | ✓ |
| Document approval (four-eyes principle) | ✓ | ||
| Automatic indexing | ✓ | ||
| Index upload | ✓ | ||
| Recycle bin | ✓ | ✓ | ✓ |
| Access rights | Essential | Professional | Premium |
|---|---|---|---|
| Granular access rights to folders and files | ✓ | ✓ | ✓ |
| Access rights download and edit/delete | ✓ | ✓ | ✓ |
| Access right “View only” | ✓ | ✓ | |
| Access right “Download protected PDF” | ✓ |
| PDF view | Essential | Professional | Premium |
|---|---|---|---|
| Automatic conversion of 300+ document formats to PDF | ✓ | ✓ | ✓ |
| PDF preview of documents in the browser | ✓ | ✓ | ✓ |
| Private annotations | ✓ | ✓ | |
| Shared annotations | ✓ | ✓ | |
| Redaction of text and areas in PDF documents | ✓ | ||
| Personalized watermark when viewing and downloading documents | ✓ |
| MS Office documents | Essential | Professional | Premium |
|---|---|---|---|
| Automatic conversion to PDF | ✓ | ✓ | ✓ |
| Document preview in the browser | ✓ | ✓ | ✓ |
| Editing documents in the browser | ✓ | ✓ | ✓ |
| Simultaneous editing of multiple users in the browser | ✓ | ✓ | |
| Direct editing in locally installed Office applications (Word, Excel, PowerPoint) | ✓ | ✓ |
| Display and view options | Essential | Professional | Premium |
|---|---|---|---|
| List, collapsible list and thumbnail view | ✓ | ✓ | ✓ |
| View documents directly in the browser (text documents and graphics/images) | ✓ | ✓ | ✓ |
| View documents with personalized watermarks | ✓ | ||
| View CAD files | ✓ | ✓ | ✓ |
| Personal labels | ✓ | ✓ | ✓ |
| Group labels | ✓ | ✓ | |
| Highlighting of unread documents | ✓ |
| User management | Essential | Professional | Premium |
|---|---|---|---|
| Unlimited number of user groups | ✓ | ✓ | ✓ |
| Individual assignment of users to groups | ✓ | ✓ | ✓ |
| User-specific feature permissions | ✓ | ✓ | ✓ |
| User-specific visibility settings for other users | ✓ | ✓ | ✓ |
| Password reset | ✓ | ✓ | ✓ |
| User import via CSV file | ✓ | ✓ | |
| Customized user invitation | ✓ | ✓ | |
| Time-restricted user access | ✓ | ||
| Preparation of user setup with invitation at a later time | ✓ |
| Lists and reports | Essential | Professional | Premium |
|---|---|---|---|
| Automatic notification of changes | ✓ | ✓ | ✓ |
| List of all folders and files (data room index) | ✓ | ✓ | ✓ |
| User list | ✓ | ✓ | ✓ |
| List of new/modified files | ✓ | ✓ | ✓ |
| List of recently used files | ✓ | ✓ | |
| List of unread documents | ✓ | ||
| Data and log file export | ✓ | ✓ | ✓ |
| Data room index export | ✓ | ✓ | ✓ |
| Audit proof report of all activities (log files) | ✓ | ✓ | ✓ |
| Document- and folder-specific activity log | ✓ | ✓ | |
| User-specific activity log | ✓ |
| Secure File Sharing / Managed File Transfer | Essential | Professional | Premium |
|---|---|---|---|
| Send and receive large files (up to 48 GB) | ✓ | ✓ | ✓ |
| Generate download link for sending with own e-mail client | ✓ | ✓ | ✓ |
| Encrypted data transfer | ✓ | ✓ | ✓ |
| Additional password protection | ✓ | ✓ | ✓ |
| Confirmation of receipt | ✓ | ✓ | ✓ |
| Collaboration | Essential | Professional | Premium |
|---|---|---|---|
| Video conferencing (online meetings and screen sharing) | ✓ | ✓ | |
| Commenting on folders and files | ✓ | ✓ |
| Customizing/Branding | Essential | Professional | Premium |
|---|---|---|---|
| Light, dark or light/dark user interface | ✓ | ✓ | ✓ |
| Customer logo | ✓ | ✓ | |
| Custom colors | ✓ | ✓ | |
| E-mails can be customized to match the customer's corporate design | ✓ | ✓ |
| Devices | Essential | Professional | Premium |
|---|---|---|---|
| Support for all common browsers | ✓ | ✓ | ✓ |
| Access via mobile web browsers (Android, iPhone, iPad) | ✓ | ✓ | ✓ |
| Access via the netfiles app for smartphones and tablets (iOS, iPadOS, and Android) | ✓ | ✓ | ✓ |
| API | Essential | Professional | Premium |
|---|---|---|---|
| netfiles JSON/REST API for integrating your own applications and apps | € | € | ✓ |
| WebDAV | ✓ | ✓ | |
| Secure File Transfer Protocol (SFTP) | ✓ |
| Central administration of multiple data rooms | Essential | Professional | Premium |
|---|---|---|---|
| Setup, administration and deletion of data rooms by the customer | from 50 users | from 25 users | ✓ |
| Central user management | € | € | ✓ |
| Central password reset | € | € | ✓ |
| Blacklists for e-mail domains | € | € | ✓ |
| Regular verification of external e-mail addresses | € | € | ✓ |
| Automatic deactivation or deletion of inactive user accounts | € | € | ✓ |
| Automatic synchronization of user accounts with a master data set (CSV or XML file) | € | € | ✓ |
| Standardized user interface and settings for all data rooms | € | € | ✓ |
| Configuration of user interface for all data rooms with customer-specific CSS | € | € | ✓ |
| Configuration of default settings for new data rooms | € | € | ✓ |
| Active Directory / MS Azure for Single Sign-on (SSO) | € | € | ✓ |
| Security | Essential | Professional | Premium |
|---|---|---|---|
| Encrypted data transfer using 256-bit SSL/TLS and perfect forward secrecy | ✓ | ✓ | ✓ |
| Encrypted data storage (AES-256 encryption) | ✓ | ✓ | ✓ |
| Virus scanner | ✓ | ✓ | ✓ |
| State-of-the-art security system with multi-layered firewalls and intrusion prevention system | ✓ | ✓ | ✓ |
| Daily data backup | ✓ | ✓ | ✓ |
| Data mirroring to backup data center | ✓ | ✓ | ✓ |
| Recovery of files deleted by the customer | ✓ | ✓ | ✓ |
| Two-factor authentication via email, SMS, or one-time password (OTP) | ✓ | ✓ | ✓ |
| Passkey login | ✓ | ✓ | ✓ |
| Hardware-based identification with FIDO sticks | ✓ | ✓ | ✓ |
| Custom password policies | ✓ | ✓ | |
| Customizable disclaimer | ✓ |
| Certifications and compliance | Essential | Professional | Premium |
|---|---|---|---|
| ISO 27001 (including 27017 and 27018) | ✓ | ✓ | ✓ |
| ISO 22301 (Business Continuity Management) | ✓ | ✓ | ✓ |
| BSI C5 | ✓ | ✓ | ✓ |
| SOC-2 | ✓ | ✓ | ✓ |
| GDPR compliance | ✓ | ✓ | ✓ |
| TISAX compliance | ✓ | ✓ | ✓ |
| HIPAA compliance | ✓ | ✓ | ✓ |
| NIS2 compliance | ✓ | ✓ | ✓ |
| DORA supplementary agreement | € | € | ✓ |
| Certified data center | Essential | Professional | Premium |
|---|---|---|---|
| ISO 20000-1 | ✓ | ✓ | ✓ |
| ISO 22237 | ✓ | ✓ | ✓ |
| ISO 27001 | ✓ | ✓ | ✓ |
| EN 50600 | ✓ | ✓ | ✓ |
| TSI.STANDARD | ✓ | ✓ | ✓ |
| Energy efficiency | ✓ | ✓ | ✓ |
Expand as required
You can rent additional user licenses and storage space at any time. Both are available immediately and are billed on a daily basis according to the remaining term of the current billing period.
Billing period
The contract term for netfiles Data Room is 12 months. Please contact us if you are interested in a shorter or longer term.
FAQ
Answers to your most important questions
A virtual data room is an internet-based application that provides secure, location-independent access to confidential documents. Virtual data rooms are primarily used for due diligence purposes, but also for cross-company and cross-location data exchange.
Find more information about virtual data rooms here.
In the netfiles data room, your data is protected by 256-bit encryption, both during storage and transmission.
Your data will only be stored in highly secure, ISO/IEC 27001 certified data centers in Germany.
The netfiles data room is characterized in particular by its ease of use. Users can use netfiles immediately and efficiently without extensive training or instruction.
Furthermore, netfiles GmbH guarantees a reliable protection of your data through the most modern encryption and security technologies.
The netfiles GmbH is a German company and the netfiles servers are located exclusively in highly secure data centers in Germany. We work according to the strict requirements of the data protection guidelines of the EU (GDPR) and the legal regulations of the Federal Republic of Germany.
netfiles offers you comprehensive support at no additional cost, both for setting up the data room and for using it. Our experts are at your disposal around the clock by telephone or e-mail. With us, you don't end up in a call center, but immediately with a competent contact person who will be happy to help you.
The use cases of data rooms today go far beyond the use in due diligence.
Data rooms function today in a large number of companies, law firms and agencies as a particularly secure solution for data exchange across locations and companies. Whether it's data exchange with branch offices and associated companies, with customers, suppliers and business partners or within project teams working at different locations. Even when working in the home office, the netfiles data room is a secure and quick and easy to use solution for securely exchanging confidential data with company headquarters or business partners and customers.
The virtual data room offers the highest level of data exchange security by encrypting the data during transmission and storage, user-specific access rights, extended document protection and seamless logging of all activities in the data room.
You can directly create your own netfiles data room here, which is immediately available with full functionality for 14 days free of charge. If you decide for netfiles, we can transfer this data room with all settings and contents to a contract data room in a few minutes.
The netfiles data room can also be set up quickly and easily. You can comfortably create users by uploading a CSV list or individually. You can save folders and files in the netfiles data room in a single step via a ZIP file that is automatically unpacked in netfiles.
netfiles Data Room
Information and advise
Test the netfiles data room free of charge for 14 days or request an individual offer.
If you have any questions, we'd be happy to advise you. Or make an appointment for a short online presentation.
Call us at: +49 8677 91596-12