netfiles Deal Room

Features

netfiles Deal Room offers you a highly secure virtual data room for confidential transactions. Simple and fast operation is guaranteed at all times. Both the use and the administration of the netfiles data room is done directly in the web browser - no installation of plugins or software is necessary.

Provide and organize confidential documents

Easy and secure upload

Via a 256-bit encrypted connection you upload documents or complete folders with content into the netfiles data room and can organize them clearly in a flexible folder structure.

Automatic indexing

Use the automatic indexing of netfiles to number documents automatically when filling the data room or to sort files with an existing index. You can upload and use your own index in netfiles to prepare your data room.

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Access rights protect confidential information

With netfiles access rights you can easily define which users or user groups can view, edit, download, print or not see documents at all. With "Secure Document Viewing" you can make particularly confidential documents available for viewing only. This also prevents documents from being downloaded or printed by certain user groups.

Q & A – questions and answers

A question and answer process integrated directly in the data room enables general questions or questions assigned to a folder or document to be answered by defined specialists. A comprehensive workflow supports the viewing and processing of questions and answers on the seller and bidder side. Optional gatekeepers can channel questions and answers.

Automatic notification

Users of the data room can be notified by e-mail if content has been added or changed in the data room.

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View documents directly in your browser

With the netfiles document preview users can view all current document formats directly in the web browser, without downloading the document. Fast and easy, without installing software.

Annotations

Create private annotations, such as comments, notes, or markups in documents. Directly in the document preview in the netfiles data room.

Redaction

Redact sensitive, confidential content in documents directly in the netfiles data room to ensure compliance with data protection regulations.

Data room status

The data room status allows the setup of the data room, including user accounts and uploading of documents in a preparation phase, during which external users have no access. Once the preparations are complete, the data room can be opened and external users invited with a simple mouse click. When the bidding has ended, the data room can equally easily be closed for the bidders.

Document approval

Ability to store documents in the data room in such a way that they are only visible to other users after approval under the "dual control principle".

Quick and easy search

Enter one or more search terms and the integrated search engine finds all matching documents in the netfiles data room in a flash. With one mouse click you have additional access to all new or changed documents, recently used files or documents in process.

Security and control

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Encrypted file storage

All documents are strongly encrypted in the netfiles data room with the Advanced Encryption Standard (AES) 256-bit and protected against unauthorized access.

Password policies

Definition of extended security criteria for user passwords.

Virus check

All files are scanned for computer viruses during upload.

Disclaimer

Users of netfiles Deal Room must optionally accept a customizable disclaimer before accessing the data room.

2-Factor Authentication

Secure the access to your netfiles data room additionally with a 2-factor authentication. In addition to the user name and password, it is then necessary to enter a security code, which is sent to the user's mobile phone by SMS, in order to log in. Alternatively, users can use an OTP (One Time Password) app.

Watermark

Protect particularly confidential documents from unauthorized use with a watermark.

Prohibit printing and downloading

Particularly confidential documents can also be protected by preventing them from being downloaded or printed.

Activity log

All user actions are recorded in detail in a clear, audit-proof log and can be viewed by administrators for the entire data room and at file, folder or user level.

Reports

The netfiles activity reports give you a detailed insight into the number of logins, document views and downloads and Q&A questions of individual users and user groups. Ideal for analyzing different bidders in a corporate or real estate transaction.

Data room archive

Upon request, we will provide you with a revision-proof archive copy of the data room on a storage medium after completion of your project.

Collaboration

Video conferencing

Conduct video conferences (online meetings) directly from netfiles with data room users. Privacy compliant, reliable and easy to use.

Automatic notification

Users of the data room are notified by e‑mail when content in the data room is added or modified.

Discussions

Log important discussions or questions and answers between the sell side and bidders directly in netfiles Deal Room.

Mobile, operating system-independent access

Windows, Mac or Linux

netfiles supports with Microsoft Internet Explorer, Firefox, Google Chrome and Apple Safari all common web browsers. Users do not require any additional software other than a web browser.

Mobile App

The netfiles app for iOS and Android tablets offers you simple and secure access to the data room, even when you are on the go. Documents (such as MS Office files, PDF files or images) can be opened and read directly in the app. Depending on the permissions, you can also safely store files in the netfiles app and read them offline. You can download the netfiles app in the Apple App Store or Google Play Store.

Administration & Customizing

User administration

As the data room administrator, you simply create new users and organize them in any groups.

Customized UI

Design the user interface of the data room according to your company's corporate design with your company logo and freely definable colors. Additionally you can integrate the netfiles data room login directly on your own website.

International

German or English - International team members can use netfiles in English.

Export

Export of all data, questions and answers (Q&A), activity logs and the data room index in an open file format.

netfiles Deal Room

Inform and advise

Find here all information about the netfiles Deal Room offers and prices and request an individual offer.

If you have any questions about netfiles, we will be happy to advise you. Or make an appointment for a short online presentation of netfiles.