netfiles Board Room

Pricing and Features

netfiles Board Room

For efficient meeting management and secure board communication

220,- €

per month
for a Board Room with 10 users and a term of 12 month¹

For other durations and sizes we will be happy to provide you with an individual offer.

Request offer

Virtual data room for meeting management and board communication
Extensive security functions
Customization of the board room with your own company logo and color scheme
Incl. setup and application support by e-mail and phone

¹ Prices do not include legal value added tax

Different contract durations available.

For board rooms with more than 20 users, reduced prices per user apply. You can buy additional user licenses at any time in packages of 5 users each and flexibly expand your storage space.

We are happy to prepare an individual offer for you.

Everything at a glance

Feature overview

General	Board Room
Storage space	10 GB per user
System availability > 99.9%	✓
Available languages: German, English	✓
Light, dark or light/dark user interface	✓

Service & Support	Board Room
Automatic software updates	✓
Free e-mail and telephone support	✓
Free telephone support for setup and administration of the data room	✓
Online HelpCenter	✓

Meeting Management	Board Room
Agenda preparation	✓
Document attachments in agenda items	✓
Document preview in the browser	✓
Online minute taking	✓
Voting tool	✓
Download meeting folder as PDF document	✓
Secure, location-independent access to all meeting documents	✓
Secure archiving of all meeting documents	✓

Document Management	Board Room
Project and directory structure can be defined freely	✓
Preview of documents in the browser	✓
Detailed access rights to folders and files (download and edit authorizations are kept separate)	✓
Additional access right "View only" to folders and files	✓
Redaction of text passages and areas in PDF documents	✓
Document approval (principle of dual control)	✓
Drag & drop upload	✓
Bulk upload (multiple file upload)	✓
List, collapsible list and thumbnail view	✓
Edit MS Office documents in the browser	✓
Private annotations in documents	✓
Shared annotations in documents	✓
Search function (file names, attributes, full text)	✓
Versioning with check in/check out	✓
Automatic notification	✓
Personal labels	✓
Group labels	✓
Mark unread documents	✓
Recycle bin	✓

Collaboration	Board Room
Video conferencing (online meetings and screen sharing)	✓
Discussions	✓
Commenting folders and files	✓
Tasks	✓
Appointments	✓

User Management	Board Room
Individual user invitation	✓
Any number of user groups	✓
Assign users to any required groups	✓
User access temporally restrictable	✓
User setup with later invitation	✓
User import via csv file	✓
User specific feature activation	✓
User specific visibility of other users	✓

Reports	Board Room
Audit proof report of all activities (logfiles)	✓
User specific activity report	✓
User activity	✓
User group activity	✓
Data room index (list of all folders and files)	✓
List of all users	✓
New/modified files	✓

Security and Compliance	Board Room
Two-factor authentication (login verification by text message/SMS or OTP app)	✓
Adaptable password policy	✓
Encrypted data transfer using 256-bit SSL/TLS and perfect forward security	✓
Encrypted data storage (AES-256-encryption)	✓
Virus protection	✓
State-of-the-art security system with multi-layered firewalls and intrusion prevention system	✓
Daily data backup	✓
Data mirroring to backup data center	✓

Customizing/Branding	Board Room
Customizable user interface to match corporate identity	logo and colors
Individual login page (integration of data room login on own website)	✓

Mobile access	Board Room
Access via mobile browser	✓
Access via netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android)	✓

Administration/Settings	Board Room
Comprehensive configuration options for the data room	✓

Extend as required

You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.

Minimum Contract Duration

netfiles Board Room can be rented from 12 months.

FAQ

Answers to your most important questions

What is a virtual data room?

A virtual data room is an internet-based application that provides secure, location-independent access to confidential documents. Virtual data rooms are primarily used for due diligence purposes, but also for cross-company and cross-location data exchange.
Find more information about virtual data rooms here.

How secure is a virtual data room from netfiles?

In the netfiles data room, your data is protected by 256-bit encryption, both during storage and transmission.

Where does netfiles store my documents?

Your data will only be stored in highly secure, ISO/IEC 27001 certified data centers in Germany.

How large is the storage space in the netfiles data room?

Even the lowest priced version of netfiles offers you 100 GB of storage space. You can flexibly expand the storage space at any time.

Why should I choose a data room from netfiles?

The netfiles data room is characterized in particular by its ease of use. Users can use netfiles immediately and efficiently without extensive training or instruction.

Furthermore, netfiles GmbH guarantees a reliable protection of your data through the most modern encryption and security technologies.

The netfiles GmbH is a German company and the netfiles servers are located exclusively in highly secure data centers in Germany. We work according to the strict requirements of the data protection guidelines of the EU (GDPR) and the legal regulations of the Federal Republic of Germany.

What support does netfiles offer me?

netfiles offers you comprehensive support at no additional cost, both for setting up the data room and for using it. Our experts are at your disposal around the clock by telephone or e-mail. With us, you don't end up in a call center, but immediately with a competent contact person who will be happy to help you.

What can I use a netfiles data room for?

The use cases of data rooms today go far beyond the use in due diligence.

Data rooms function today in a large number of companies, law firms and agencies as a particularly secure solution for data exchange across locations and companies. Whether it's data exchange with branch offices and associated companies, with customers, suppliers and business partners or within project teams working at different locations. Even when working in the home office, the netfiles data room is a secure and quick and easy to use solution for securely exchanging confidential data with company headquarters or business partners and customers.

The virtual data room offers the highest level of data exchange security by encrypting the data during transmission and storage, user-specific access rights, extended document protection and seamless logging of all activities in the data room.

What are the costs of using netfiles?

The rental fee for the netfiles data room is calculated according to the number of users planned in the data room. Within the scope of the storage space (>100 GB) you can fill your data room with an unlimited number of pages and documents. Another secondary price parameter is the minimum contract duration.

How quickly can I set up and use a netfiles data room?

You can directly create your own netfiles data room here, which is immediately available with full functionality for 14 days free of charge. If you decide for netfiles, we can transfer this data room with all settings and contents to a contract data room in a few minutes.

The netfiles data room can also be set up quickly and easily. You can comfortably create users by uploading a CSV list or individually. You can save folders and files in the netfiles data room in a single step via a ZIP file that is automatically unpacked in netfiles.