netfiles Board Room

Pricing and Features

Product icon netfiles Board Room

netfiles Board Room

For efficient meeting management and secure board communication

220,- €

per month
for a Board Room with 10 users and a term of 12 month

For other durations and sizes we will be happy to provide you with an individual offer.

Request offer
  • Virtual data room for meeting management and board communication

  • Extensive security functions

  • Customization of the board room with your own company logo and color scheme

  • Incl. setup and application support by e-mail and phone

¹ Prices do not include legal value added tax

Different contract durations available.

For board rooms with more than 20 users, reduced prices per user apply. You can buy additional user licenses at any time in packages of 5 users each and flexibly expand your storage space.

We are happy to prepare an individual offer for you.

Everything at a glance

Feature overview

General Board Room
Storage space 10 GB per user
System availability > 99.9%
Available languages: German, English
Light, dark or light/dark user interface
Service & Support Board Room
Automatic software updates
Free e-mail and telephone support
Free telephone support for setup and administration of the data room
Online HelpCenter
Meeting Management Board Room
Agenda preparation
Document attachments in agenda items
Document preview in the browser
Online minute taking
Voting tool
Download meeting folder as PDF document
Secure, location-independent access to all meeting documents
Secure archiving of all meeting documents
Document Management Board Room
Project and directory structure can be defined freely
Preview of documents in the browser
Detailed access rights to folders and files (download and edit authorizations are kept separate)
Additional access right "View only" to folders and files
Redaction of text passages and areas in PDF documents
Document approval (principle of dual control)
Drag & drop upload
Bulk upload (multiple file upload)
List, collapsible list and thumbnail view
Edit MS Office documents in the browser
Private annotations in documents
Shared annotations in documents
Search function (file names, attributes, full text)
Versioning with check in/check out
Automatic notification
Personal labels
Group labels
Mark unread documents
Recycle bin
Collaboration Board Room
Video conferencing (online meetings and screen sharing)
Commenting folders and files
User Management Board Room
Individual user invitation
Any number of user groups
Assign users to any required groups
User access temporally restrictable
User setup with later invitation
User import via csv file
User specific feature activation
User specific visibility of other users
Reports Board Room
Audit proof report of all activities (logfiles)
User specific activity report
User activity
User group activity
Data room index (list of all folders and files)
List of all users
New/modified files
Security and Compliance Board Room
Two-factor authentication (login verification by text message/SMS or OTP app)
Adaptable password policy
Encrypted data transfer using 256-bit SSL/TLS and perfect forward security
Encrypted data storage (AES-256-encryption)
Virus protection
State-of-the-art security system with multi-layered firewalls and intrusion prevention system
Daily data backup
Data mirroring to backup data center
Customizing/Branding Board Room
Customizable user interface to match corporate identity logo and colors
Individual login page (integration of data room login on own website)
Mobile access Board Room
Access via mobile browser
Access via netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android)
Administration/Settings Board Room
Comprehensive configuration options for the data room

Extend as required

You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.

Minimum Contract Duration

netfiles Board Room can be rented from 12 months.


Answers to your most important questions

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A virtual data room is an internet-based application that provides secure, location-independent access to confidential documents. Virtual data rooms are primarily used for due diligence purposes, but also for cross-company and cross-location data exchange.
Find more information about virtual data rooms here.

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In the netfiles data room, your data is protected by 256-bit encryption, both during storage and transmission.

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Your data will only be stored in highly secure, ISO/IEC 27001 certified data centers in Germany.

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Even the lowest priced version of netfiles offers you 100 GB of storage space. You can flexibly expand the storage space at any time.

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The netfiles data room is characterized in particular by its ease of use. Users can use netfiles immediately and efficiently without extensive training or instruction.

Furthermore, netfiles GmbH guarantees a reliable protection of your data through the most modern encryption and security technologies.

The netfiles GmbH is a German company and the netfiles servers are located exclusively in highly secure data centers in Germany. We work according to the strict requirements of the data protection guidelines of the EU (GDPR) and the legal regulations of the Federal Republic of Germany.

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netfiles offers you comprehensive support at no additional cost, both for setting up the data room and for using it. Our experts are at your disposal around the clock by telephone or e-mail. With us, you don't end up in a call center, but immediately with a competent contact person who will be happy to help you.

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The use cases of data rooms today go far beyond the use in due diligence.

Data rooms function today in a large number of companies, law firms and agencies as a particularly secure solution for data exchange across locations and companies. Whether it's data exchange with branch offices and associated companies, with customers, suppliers and business partners or within project teams working at different locations. Even when working in the home office, the netfiles data room is a secure and quick and easy to use solution for securely exchanging confidential data with company headquarters or business partners and customers.

The virtual data room offers the highest level of data exchange security by encrypting the data during transmission and storage, user-specific access rights, extended document protection and seamless logging of all activities in the data room.

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The rental fee for the netfiles data room is calculated according to the number of users planned in the data room. Within the scope of the storage space (>100 GB) you can fill your data room with an unlimited number of pages and documents. Another secondary price parameter is the minimum contract duration.

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You can directly create your own netfiles data room here, which is immediately available with full functionality for 14 days free of charge. If you decide for netfiles, we can transfer this data room with all settings and contents to a contract data room in a few minutes.

The netfiles data room can also be set up quickly and easily. You can comfortably create users by uploading a CSV list or individually. You can save folders and files in the netfiles data room in a single step via a ZIP file that is automatically unpacked in netfiles.

netfiles Board room

Information and advice

Test the netfiles Board Room free of charge for 14 days or request an individual offer.

If you have any questions about netfiles, we will be happy to advise you. Or make an appointment for a short online presentation of netfiles.