netfiles Board Room
Pricing and Features
netfiles Board Room
For efficient meeting management and secure board communication
220,- €
per month
for a Board Room with 10 users and a term of 12 month1
For other durations and sizes we will be happy to provide you with an individual offer.
Request offerVirtual data room for meeting management and board communication
Extensive security functions
Customization of the board room with your own company logo and color scheme
Incl. setup and application support by e-mail and phone
¹ Prices do not include legal value added tax
Different contract durations available.
For board rooms with more than 20 users, reduced prices per user apply. You can buy additional user licenses at any time in packages of 5 users each and flexibly expand your storage space.
We are happy to prepare an individual offer for you.
Everything at a glance
Feature overview
General | Board Room |
---|---|
Storage space | 10 GB per user |
System availability > 99.9% | ✓ |
Available languages: German, English | ✓ |
Light, dark or light/dark user interface | ✓ |
Service & Support | Board Room |
---|---|
Automatic software updates | ✓ |
Free e-mail and telephone support | ✓ |
Free telephone support for setup and administration of the data room | ✓ |
Online HelpCenter | ✓ |
Meeting Management | Board Room |
---|---|
Agenda preparation | ✓ |
Document attachments in agenda items | ✓ |
Document preview in the browser | ✓ |
Online minute taking | ✓ |
Voting tool | ✓ |
Download meeting folder as PDF document | ✓ |
Secure, location-independent access to all meeting documents | ✓ |
Secure archiving of all meeting documents | ✓ |
Document Management | Board Room |
---|---|
Project and directory structure can be defined freely | ✓ |
Preview of documents in the browser | ✓ |
Detailed access rights to folders and files (download and edit authorizations are kept separate) | ✓ |
Additional access right "View only" to folders and files | ✓ |
Redaction of text passages and areas in PDF documents | ✓ |
Document approval (principle of dual control) | ✓ |
Drag & drop upload | ✓ |
Bulk upload (multiple file upload) | ✓ |
List, collapsible list and thumbnail view | ✓ |
Edit MS Office documents in the browser | ✓ |
Private annotations in documents | ✓ |
Shared annotations in documents | ✓ |
Search function (file names, attributes, full text) | ✓ |
Versioning with check in/check out | ✓ |
Automatic notification | ✓ |
Personal labels | ✓ |
Group labels | ✓ |
Mark unread documents | ✓ |
Recycle bin | ✓ |
Collaboration | Board Room |
---|---|
Video conferencing (online meetings and screen sharing) | ✓ |
Discussions | ✓ |
Commenting folders and files | ✓ |
Tasks | ✓ |
Appointments | ✓ |
User Management | Board Room |
---|---|
Individual user invitation | ✓ |
Any number of user groups | ✓ |
Assign users to any required groups | ✓ |
User access temporally restrictable | ✓ |
User setup with later invitation | ✓ |
User import via csv file | ✓ |
User specific feature activation | ✓ |
User specific visibility of other users | ✓ |
Reports | Board Room |
---|---|
Audit proof report of all activities (logfiles) | ✓ |
User specific activity report | ✓ |
User activity | ✓ |
User group activity | ✓ |
Data room index (list of all folders and files) | ✓ |
List of all users | ✓ |
New/modified files | ✓ |
Security and Compliance | Board Room |
---|---|
Two-factor authentication (login verification by text message/SMS or OTP app) | ✓ |
Adaptable password policy | ✓ |
Encrypted data transfer using 256-bit SSL/TLS and perfect forward security | ✓ |
Encrypted data storage (AES-256-encryption) | ✓ |
Virus protection | ✓ |
State-of-the-art security system with multi-layered firewalls and intrusion prevention system | ✓ |
Daily data backup | ✓ |
Data mirroring to backup data center | ✓ |
Customizing/Branding | Board Room |
---|---|
Customizable user interface to match corporate identity | logo and colors |
Individual login page (integration of data room login on own website) | ✓ |
Mobile access | Board Room |
---|---|
Access via mobile browser | ✓ |
Access via netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android) | ✓ |
Administration/Settings | Board Room |
---|---|
Comprehensive configuration options for the data room | ✓ |
Extend as required
You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.
Minimum Contract Duration
netfiles Board Room can be rented from 12 months.
FAQ
Answers to your most important questions
netfiles Board room
Information and advice
Test the netfiles Board Room free of charge for 14 days or request an individual offer.
If you have any questions about netfiles, we will be happy to advise you. Or make an appointment for a short online presentation of netfiles.
Call us at: +49 8677 91596-12