netfiles Board Room
Pricing and Features
netfiles Board Room
€ 20,-
per user/month ¹
(min. 10 users)
Virtual data room for meeting management and board communication
Extensive security functions
Customization of the board room with your own company logo and color scheme
Incl. setup and application support by e-mail and phone
¹ Prices apply for 6 month contract duration and do not include legal value added tax.
Different contract durations available.
For board rooms with more than 20 users, reduced prices per user apply. You can buy additional user licenses at any time in packages of 5 users each and flexibly expand your storage space.
We are happy to prepare an individual offer for you.
Everything at a glance
Feature overview
Cutting-edge software, encryption and security technology ensure that your confidential data is reliably protected against unauthorized access and data loss – with 99.9% guaranteed availability.
| General | Board Room |
|---|---|
| Storage space | from 1000 GB |
| System availability > 99.9% | ✓ |
| Available languages: German, English | ✓ |
| Light, dark or light/dark user interface | ✓ |
| Service & Support | Board Room |
|---|---|
| Automatic software updates | ✓ |
| Free e-mail and telephone support | ✓ |
| Free telephone support for setup and administration of the data room | ✓ |
| Online HelpCenter | ✓ |
| Meeting Management | Board Room |
|---|---|
| Preparation and creation of agendas | ✓ |
| Document filing directly to agenda items | ✓ |
| Preview of documents in the browser | ✓ |
| Minute taking function | ✓ |
| Recording of votes | ✓ |
| Meeting folder as PDF document | ✓ |
| Secure, location-independent access to all meeting documents | ✓ |
| Secure archiving of all meeting documents | ✓ |
| Document Management | Board Room |
|---|---|
| Project and directory structure can be defined freely | ✓ |
| Preview of documents in the browser | ✓ |
| Detailed access rights to folders and files (download and edit authorizations are kept separate) | ✓ |
| Additional access right "View only" to folders and files | ✓ |
| Redaction of text passages and areas in PDF documents | ✓ |
| Document approval (principle of dual control) | ✓ |
| Upload with drag & drop | ✓ |
| Bulk upload (multiple file upload) | ✓ |
| List, collapsible list and thumbnail view | ✓ |
| Edit MS Office documents in the browser | ✓ |
| Private annotations in documents | ✓ |
| Shared annotations in documents | ✓ |
| Search | ✓ |
| Versioning with check in/check out | ✓ |
| Automatic notification | ✓ |
| Personal labels | ✓ |
| Group labels | ✓ |
| Mark unread documents | ✓ |
| Recycle bin | ✓ |
| Collaboration | Board Room |
|---|---|
| Video conferencing (online meetings and screen sharing) | ✓ |
| Discussions | ✓ |
| Commenting folders and files | ✓ |
| Tasks | ✓ |
| Appointments | ✓ |
| User Management | Board Room |
|---|---|
| Individual user invitation | ✓ |
| Any number of user groups | ✓ |
| Assign users to any required groups | ✓ |
| User access temporally restrictable | ✓ |
| User setup with later invitation | ✓ |
| User import via csv file | ✓ |
| User specific feature activation | ✓ |
| User specific visibility of other users | ✓ |
| Reports | Board Room |
|---|---|
| Audit proof report of all activities (logfiles) | ✓ |
| User specific activity report | ✓ |
| User activity | ✓ |
| User group activity | ✓ |
| Data room index (list of all folders and files) | ✓ |
| List of all users | ✓ |
| New/modified files | ✓ |
| Security and Compliance | Board Room |
|---|---|
| Two-factor authentication (login verification by text message/SMS or OTP app) | ✓ |
| Password guidelines | ✓ |
| Encrypted data transfer using 256-bit SSL/TLS and perfect forward security | ✓ |
| Encrypted data storage (AES-256-encryption) | ✓ |
| Virus scanner | ✓ |
| State-of-the-art security systems provide multi-layered firewalls and intrusion prevention system | ✓ |
| Daily data backup | ✓ |
| Data mirroring to backup data center | ✓ |
| Customizing/Branding | Board Room |
|---|---|
| Individual user interface appearance that can be adapted to suit corporate identity | logo and colors |
| Individual login page (integration of data room login on own website) | ✓ |
| Mobile access | Board Room |
|---|---|
| Access via mobile browser | ✓ |
| Read access with netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android) | ✓ |
Extend as required
You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.
Minimum Contract Duration
netfiles Board Room can be rented from 12 months.
FAQ
Answers to your most important questions
A virtual data room is an internet-based application that provides secure, location-independent access to confidential documents. Virtual data rooms are primarily used for due diligence purposes, but also for cross-company and cross-location data exchange.
Find more information about virtual data rooms here.
In the netfiles data room, your data is protected by 256-bit encryption, both during storage and transmission.
Your data will only be stored in highly secure, ISO/IEC 27001 certified data centers in Germany.
Even the lowest priced version of netfiles offers you 100 GB of storage space. You can flexibly expand the storage space at any time.
The netfiles data room is characterized in particular by its ease of use. Users can use netfiles immediately and efficiently without extensive training or instruction.
Furthermore, netfiles GmbH guarantees a reliable protection of your data through the most modern encryption and security technologies.
The netfiles GmbH is a German company and the netfiles servers are located exclusively in highly secure data centers in Germany. We work according to the strict requirements of the data protection guidelines of the EU (GDPR) and the legal regulations of the Federal Republic of Germany.
netfiles offers you comprehensive support at no additional cost, both for setting up the data room and for using it. Our experts are at your disposal around the clock by telephone or e-mail. With us, you don't end up in a call center, but immediately with a competent contact person who will be happy to help you.
The use cases of data rooms today go far beyond the use in due diligence.
Data rooms function today in a large number of companies, law firms and agencies as a particularly secure solution for data exchange across locations and companies. Whether it's data exchange with branch offices and associated companies, with customers, suppliers and business partners or within project teams working at different locations. Even when working in the home office, the netfiles data room is a secure and quick and easy to use solution for securely exchanging confidential data with company headquarters or business partners and customers.
The virtual data room offers the highest level of data exchange security by encrypting the data during transmission and storage, user-specific access rights, extended document protection and seamless logging of all activities in the data room.
The rental fee for the netfiles data room is calculated according to the number of users planned in the data room. Within the scope of the storage space (>100 GB) you can fill your data room with an unlimited number of pages and documents. Another secondary price parameter is the minimum contract duration.
You can directly create your own netfiles data room here, which is immediately available with full functionality for 14 days free of charge. If you decide for netfiles, we can transfer this data room with all settings and contents to a contract data room in a few minutes.
The netfiles data room can also be set up quickly and easily. You can comfortably create users by uploading a CSV list or individually. You can save folders and files in the netfiles data room in a single step via a ZIP file that is automatically unpacked in netfiles.
netfiles Data room
Inform and advice
Test the netfiles data room free of charge for 14 days or request an individual offer.
If you have any questions about netfiles, we will be happy to advise you. Or make an appointment for a short online presentation of netfiles.
Call us at: +49 8677 91596-12