netfiles Professional

Features

netfiles places extensive functionality at your fingertips in a flexible and exceptionally user-friendly web application. netfiles ensures the secure exchange of files and protects access to confidential information, but also makes project collaboration more efficient and smooths the flow of information. Share, manage and edit documents as a team, with your business partners or customers. Safe and particularly easy to use.

A detailed overview of the functions of the various netfiles data room solutions can be found here.

Share documents and always have access

Publish and organize content

Using a simple menu or drag&drop, upload individual files or whole folders to the data room, directly in the browser and using an SSL-encrypted connection. Within the folder structure, organize your files however you require and change this structure as often as you need to.

Don't search, find!

Even with a large number of files you will always find the document you are looking for. Just like on your PC, you can navigate through the clearly laid-out folder structure, or enter a search term or tag and use the integrated search engine to find all relevant documents.

File upload

Upload files from your computer to the team room with a simple menu or using drag&drop.

Multi file upload

Upload multiple files or whole directory trees quickly and easily.

Quick preview

Use the document viewer to open and view all standard document formats before download - directly in the browser.

Access rights

Specify in detail which users and groups can read, modify, download, print or even see documents.

Versioning

Different versions of a document are automatically managed by the application. Checkin and checkout actions protect the document in the editing phase.

Edit documents online

Using the integrated LibreOffice (Collabora) functionality, view or modify Office documents directly in the browser, if desired.

Annotations

Create private annotations, such as comments, notes, or markups in documents. Directly in the document preview in the netfiles data room.

Redaction

Redact sensitive, confidential content in documents directly in the netfiles data room to ensure compliance with data protection regulations.

Secure file sharing

Secure data transfer

The integrated Managed File Transfer function lets you securely send even large files to business partners and customers outside of netfiles.

Encryption

SSL encryption provides greater security than most e‑mail programs for the transmission and receipt of data.

Large file transfer

Thanks to the integrated Managed File Transfer function, large files can be transferred without difficulty using netfiles. Files of up to 4 GB can be sent and received with ease. Never again will you have to worry about size constraints for e‑mails and attachments!

Absolute ease of use

A modern, intuitive user interface makes sending files easier than ever. netfiles lets you work as you would in your normal e‑mail program. You don't even need to install any software: A web browser is all you need to send and receive data.

Acknowledgment of receipt

Acknowledgment of receipt gives you certainty that sent documents have indeed reached the intended recipient(s).

Password protection

You can define a password to ensure even greater protection for transferred files.

Expiry date

Simply define an expiry date defining how long a file is to remain available to the recipient. Alternatively, set a limit on the number of downloads.

Collaboration

Video conferencing

Conduct video conferences (online meetings) directly from netfiles with data room users. Privacy compliant, reliable and easy to use.

Discussions

Lead discussions within project teams or document your communication with business partners and clients in the netfiles data room.

Wiki documents

Wiki documents allow users to create team project notes and offer a space for collecting ideas or documentation.

Tasks and appointments

Tasks and appointments help you to steer the progress of your project, with the help of automatic e-mail notifications and transfer to Outlook.

Automatic notification

All team members are notified by e‑mail when content in the data room is added or modified.

Folder and files comments

Users can comment on folders and files, depending on the administrator settings. This way you can quickly and easily answer questions or discuss files.

Mobile, operating system-independent access

Windows, Mac or Linux

netfiles supports all standard web browsers: Microsoft Internet Explorer, Microsoft Edge, Firefox, Google Chrome und Apple Safari. Users do not need any additional software.

netfiles mobile app (tablet)

The netfiles mobile app for iOS and Android tablets gives you easy and secure mobile access to your netfiles data room. You can open and read documents such as Microsoft Office files, PDF files and images in the app itself. Depending on your level of authorization, you can also store files securely in the netfiles app and read them offline. The netfiles mobile app can be downloaded free of charge from the Apple App Store and Google Play Store.

Administration & Customizing

User administration

Administrators can create new users and organize them in groups.

Customized user interface

Company logos, freely defined colors, and individual icons can all be used to design the user interface for the data room and make sure it is in line with your company's corporate design. netfiles Professional and Enterprise also offer you the possibility to integrate the data room login on your own website.

International support

English or German - International team members can work with netfiles in English.

Export

Export of all data, activity logs and data room index in an open file format.

Security

256-bit AES encryption

netfiles uses the 256-bit Advanced Encryption Standard (AES) to encrypt your data. This algorithm is widely regarded as one of the most secure encryption algorithms in the world and is the solution of choice for governments and banks.

Password policies

Definition of extended security criteria for user passwords.

Virus check

All files are scanned for computer viruses when uploaded to netfiles data rooms and the upload of viruses, ransomware or other malware is reliably prevented. The virus signatures are updated hourly.

Disclaimer

Users of netfiles Deal Room must optionally accept a customizable disclaimer before accessing the data room.

Authentication

Access to the data room in netfiles is possible only with a valid combination of user name and password. After login, all data communication between the user's web browser and the data servers is encrypted over the Internet using 256-bit SSL. With netfiles Professional and Deal Room, the additional security option "2-factor authentication" (via text message or Authenticator/OTP app) is also available for login to the data room.

Watermark

Protect particularly confidential documents from unauthorized use with a watermark.

Prohibit printing and downloading

Particularly confidential documents can also be protected by preventing them from being downloaded or printed.

Activity log

All user actions are recorded in detail in a clear, audit-proof log and can be viewed by administrators for the entire data room and at file, folder or user level