netfiles
Pricing and Features
netfiles Essential
Simple basic solution for secure data exchange
11,- €
per month/user
with annual billing
14,90 € with monthly billing
minimum 5 users
For other durations and sizes, we will be happy to provide you with an individual offer.
Central high-security document storage in the cloud with individual access rights
netfiles Standard
Secure data exchange solution with external file sharing
15,- €
per user/month
with annual billing
20,30 € with monthly billing
minimum 10 users
For other durations and sizes, we will be happy to provide you with an individual offer.
All netfiles Essential functions
External file sharing
Advanced data room functions
Incl. setup and application support via e-mail and phone
netfiles Professional
Comprehensive data exchange and collaboration solution
19,- €
per user/month
with annual billing
25,70 € with monthly billing
minimum 10 users
For other durations and sizes, we will be happy to provide you with an individual offer.
All netfiles Standard functions
Additional access right "view only"
Collaboration functions (tasks, appointments, discussions, annotations)
Extended data room and security functions
Individual appearance with colors and own company logo in the data room and in e-mails
Incl. setup and application support via e-mail and telephone
netfiles Enterprise
Enterprise-wide data room environment for the operation of multiple data rooms
price on request
Request offerAll netfiles Professional functions
Parallel operation of several data rooms in one administration environment
Central user administration for all data rooms
Extensive customization options
Customization with colors and own company logo in the data room and in e-mails
Incl. setup and application support via e-mail and telephone
¹ Prices do not include legal value added tax
Different contract durations available.
For data rooms with more than 20 users, reduced prices per user apply. You can buy additional user licenses at any time in packages of 5 users each and flexibly expand your storage space.
We are happy to prepare an individual offer for you.
Everything at a glance
Feature overview
| General | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Storage space | 5 GB per user | 10 GB per user | 50 GB per user | as required |
| No restriction on the number of documents and/or pages within the storage space limit | ✓ | ✓ | ✓ | ✓ |
| System availability > 99.9% | ✓ | ✓ | ✓ | ✓ |
| Available languages: German, English | ✓ | ✓ | ✓ | ✓ |
| Light, dark or light/dark user interface | ✓ | ✓ | ✓ |
| Service & Support | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Automatic software updates | ✓ | ✓ | ✓ | ✓ |
| Free e-mail and telephone support | ✓ | ✓ | ✓ | |
| Online introduction/training | ✓ | ✓ | ||
| Online HelpCenter | ✓ | ✓ | ✓ | ✓ |
| Introductory documentation in English and German | ✓ | ✓ | ✓ | ✓ |
| Audit-proof data room archive on selected storage media and shipment to project participants | ✓ (optional at extra cost) | ✓ (optional at extra cost) |
| Document Management | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Individual project and directory structures | ✓ | ✓ | ✓ | ✓ |
| Document preview in the browser | ✓ | ✓ | ✓ | ✓ |
| Granular access rights to folders and files with separate download and edit permissions | ✓ | ✓ | ✓ | ✓ |
| Additional access right "View only" for folders and files | ✓ | ✓ | ||
| Redaction of text passages and areas in PDF documents | ✓ | ✓ | ||
| Document approval (four-eyes principle) | ✓ | ✓ | ||
| Drag&drop upload | ✓ | ✓ | ✓ | ✓ |
| Bulk upload (simultaneous upload of multiple files) | ✓ | ✓ | ✓ | ✓ |
| List, collapsible list and thumbnail view | ✓ | ✓ | ✓ | ✓ |
| Edit MS Office documents in the browser | ✓ | ✓ | ✓ | |
| Private annotations in documents | ✓ | ✓ | ✓ | |
| Shared annotations in documents | ✓ | ✓ | ||
| Search function (file names, attributes, full text) | ✓ | ✓ | ✓ | ✓ |
| Versioning with check in/check out | ✓ | ✓ | ✓ | ✓ |
| Automatic notifications | ✓ | ✓ | ✓ | |
| Personal labels | ✓ | ✓ | ✓ | |
| Group labels | ✓ | ✓ | ✓ | |
| Mark unread documents | ✓ | ✓ | ✓ | |
| Recycle bin | ✓ | ✓ | ✓ | ✓ |
| User Management | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Send invitation link with own email client | ✓ | ✓ | ||
| Unlimited number of user groups | ✓ | ✓ | ✓ | ✓ |
| Individual assignment of users to groups | ✓ | ✓ | ✓ | ✓ |
| Time-restricted user access | ✓ | ✓ | ||
| User setup without immediate invitation | ✓ | ✓ | ✓ | |
| User import via csv file | ✓ | ✓ | ✓ | |
| User specific feature permissions | ✓ | ✓ | ✓ | |
| User-specific visibility settings for other users | ✓ | ✓ | ✓ |
| Reports | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Audit proof report of all activities (logfiles) | ✓ | ✓ | ✓ | |
| User specific activity report | ✓ | ✓ | ✓ | |
| User activity overview | ✓ | ✓ | ||
| User group activity overview | ✓ | ✓ | ||
| Data room index (list of all folders and files) | ✓ | ✓ | ✓ | |
| User list | ✓ | ✓ | ✓ | |
| New/modified files | ✓ | ✓ | ✓ | ✓ |
| Recently used files | ✓ | ✓ | ✓ | ✓ |
| Unread documents | ✓ | ✓ | ✓ | |
| Data and logfile export | ✓ | ✓ | ✓ | ✓ |
| Data room index export | ✓ | ✓ | ✓ | ✓ |
| User-specific data room index export | ✓ | ✓ |
| Secure File Sharing - Managed File Transfer | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Send and receive large documents (up to 48 GB) | ✓ | ✓ | ✓ | |
| Generate download link for sending with own e-mail client | ✓ | ✓ | ✓ | |
| Encrypted data transfer | ✓ | ✓ | ✓ | |
| Password protected download | ✓ | ✓ | ✓ | |
| Confirmation of receipt | ✓ | ✓ | ✓ |
| Enhanced Data Room Functionality | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Index upload | ✓ | ✓ | ||
| Automatic indexing | ✓ | ✓ | ||
| Disable print and download | ✓ | ✓ | ||
| Personalised watermark for document-security | ✓ | ✓ | ||
| Extended access right - Download protected PDF file | ✓ | ✓ | ||
| Customizable disclaimer | ✓ | ✓ | ||
| Expiry date for documents | ✓ | ✓ |
| Security and Compliance | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Two-factor authentication (login verification by text message/SMS or OTP app) | ✓ | ✓ | ✓ | ✓ |
| Adaptable password policy | ✓ | ✓ | ||
| Encrypted data transfer using 256-bit SSL/TLS and perfect forward security | ✓ | ✓ | ✓ | ✓ |
| Encrypted data storage (AES-256-encryption) | ✓ | ✓ | ✓ | ✓ |
| Virus protection | ✓ | ✓ | ✓ | ✓ |
| State-of-the-art security system with multi-layered firewalls and intrusion prevention system | ✓ | ✓ | ✓ | ✓ |
| Daily data backup | ✓ | ✓ | ✓ | ✓ |
| Data mirroring to backup data center | ✓ | ✓ | ✓ | ✓ |
| Collaboration | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Wikis | ✓ | ✓ | ✓ | |
| Discussions | ✓ | ✓ | ||
| Video conferencing (online meetings and screen sharing) | ✓ | ✓ | ||
| Commenting folders and files | ✓ | ✓ | ||
| Tasks | ✓ | ✓ | ||
| Appointments | ✓ | ✓ |
| Customizing/Branding | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Customizable user interface to match corporate identity | logo, colors, e-mail | logo, colors, e-mail | logo, colors, e-mail | |
| Individual login page (integration of data room login on own website) | ✓ | ✓ |
| Mobile access | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Access via mobile browser | ✓ | ✓ | ✓ | ✓ |
| Access via netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android) | ✓ | ✓ | ✓ | ✓ |
| Administration/Settings | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Comprehensive data room configuration options | ✓ | ✓ | ✓ |
| API | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| WebDAV | ✓ | ✓ | ||
| Secure File Transfer Protocol (SFTP) | ✓ | ✓ | ||
| Single Sign-on (SSO) | ✓ | |||
| netfiles API for automated data synchronization | ✓ | ✓ | ||
| API calls per month | 50.000 | 100.000 |
| Company-Wide Administration | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|
| Setup, administration and deletion of data rooms by the customer | ✓ | |||
| Central user management | ✓ | |||
| Central password reset | ✓ | |||
| Blacklists for e-mail domains | ✓ | |||
| Regular verification of external e-mail addresses | ✓ | |||
| Automatic deactivation or deletion of inactive user accounts | ✓ | |||
| Automatic synchronization of user accounts with a master data set (CSV or XML file) | ✓ | |||
| Standardised user interface and settings for all data rooms | ✓ | |||
| Configuration of user interface for all data rooms with customer specific CSS | ✓ | |||
| Configuration of default settings for new data rooms | ✓ | |||
| SingleSignOn Integration | ✓ |
Extend as required
You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.
Minimum Contract Duration
You can rent netfiles Essential, Standard and netfiles Professional for 3, 6 or 12 months. You can rent netfiles Enterprise for 12 months.
FAQ
Answers to your most important questions
A virtual data room is an internet-based application that provides secure, location-independent access to confidential documents. Virtual data rooms are primarily used for due diligence purposes, but also for cross-company and cross-location data exchange.
Find more information about virtual data rooms here.
In the netfiles data room, your data is protected by 256-bit encryption, both during storage and transmission.
Your data will only be stored in highly secure, ISO/IEC 27001 certified data centers in Germany.
Even the lowest priced version of netfiles offers you 100 GB of storage space. You can flexibly expand the storage space at any time.
The netfiles data room is characterized in particular by its ease of use. Users can use netfiles immediately and efficiently without extensive training or instruction.
Furthermore, netfiles GmbH guarantees a reliable protection of your data through the most modern encryption and security technologies.
The netfiles GmbH is a German company and the netfiles servers are located exclusively in highly secure data centers in Germany. We work according to the strict requirements of the data protection guidelines of the EU (GDPR) and the legal regulations of the Federal Republic of Germany.
netfiles offers you comprehensive support at no additional cost, both for setting up the data room and for using it. Our experts are at your disposal around the clock by telephone or e-mail. With us, you don't end up in a call center, but immediately with a competent contact person who will be happy to help you.
The use cases of data rooms today go far beyond the use in due diligence.
Data rooms function today in a large number of companies, law firms and agencies as a particularly secure solution for data exchange across locations and companies. Whether it's data exchange with branch offices and associated companies, with customers, suppliers and business partners or within project teams working at different locations. Even when working in the home office, the netfiles data room is a secure and quick and easy to use solution for securely exchanging confidential data with company headquarters or business partners and customers.
The virtual data room offers the highest level of data exchange security by encrypting the data during transmission and storage, user-specific access rights, extended document protection and seamless logging of all activities in the data room.
The rental fee for the netfiles data room is calculated according to the number of users planned in the data room. Within the scope of the storage space (>100 GB) you can fill your data room with an unlimited number of pages and documents. Another secondary price parameter is the minimum contract duration.
You can directly create your own netfiles data room here, which is immediately available with full functionality for 14 days free of charge. If you decide for netfiles, we can transfer this data room with all settings and contents to a contract data room in a few minutes.
The netfiles data room can also be set up quickly and easily. You can comfortably create users by uploading a CSV list or individually. You can save folders and files in the netfiles data room in a single step via a ZIP file that is automatically unpacked in netfiles.
netfiles Data Room
Inform and advise
Test the netfiles data room free of charge for 14 days or request an individual offer.
If you have any questions about netfiles, we will be happy to advise you. Or make an appointment for a short online presentation of netfiles.
Call us at: +49 8677 91596-12