netfiles Data Room for secure data exchange

Pricing and Features

Data Room Standard

Secure data exchange solution with external file sharing

15,- €

per user/month
with annual billing¹

20,30 € with monthly billing¹

minimum 10 users
For other durations and sizes, we will be happy to provide you with an individual offer.

Request offer

Basic data room functions
Secure, encrypted data storage in Germany
External file sharing
Incl. setup and application support via e-mail and phone

Data Room Professional

Comprehensive data exchange and collaboration solution

19,- €

per user/month
with annual billing¹

25,70 € with monthly billing¹

minimum 10 users
For other durations and sizes, we will be happy to provide you with an individual offer.

Request offer

All netfiles Standard functions
Additional access right "view only"
Collaboration functions (video conferencing, group annotations, folder and files comments)
Extended data room and security functions
Individual appearance with colors and own company logo in the data room and in e-mails
Incl. setup and application support via e-mail and telephone

Data Room Enterprise

Enterprise-wide data room environment for the operation of multiple data rooms

Price on request

Request offer

All features of netfiles Professional
Parallel operation of several data rooms in one administration environment
Central user administration for all data rooms
Users of multiple data rooms only need one license
Extensive customization options
Customization with colors and own company logo in the data room and in e-mails
Incl. setup and application support via e-mail and telephone
More information

¹ Prices do not include legal value added tax

Different contract durations available.

For data rooms with more than 20 users, reduced prices per user apply. You can buy additional user licenses at any time in packages of 5 users each and flexibly expand your storage space.

We are happy to prepare an individual offer for you.

Everything at a glance

Feature overview

General	Standard	Professional	Enterprise
Storage space	10 GB per user	50 GB per user	as required
No restriction on the number of documents and/or pages within the storage space limit	✓	✓	✓
System availability > 99.9%	✓	✓	✓
Available languages: German, English	✓	✓	✓
Light, dark or light/dark user interface	✓	✓	✓

Service & Support	Standard	Professional	Enterprise
Automatic software updates	✓	✓	✓
Free e-mail and telephone support	✓	✓	✓
Online introduction/training		✓	✓
Online HelpCenter	✓	✓	✓
Introductory documentation in English and German	✓	✓	✓
Audit-proof data room archive on selected storage media and shipment to project participants		✓ (optional at extra cost)	✓ (optional at extra cost)
Online data room archive (secure archiving of the data room in the cloud)		✓ (optional at extra cost)	✓ (optional at extra cost)

Document Management	Standard	Professional	Enterprise
Individual project and directory structures	✓	✓	✓
Document preview in the browser	✓	✓	✓
Granular access rights to folders and files with separate download and edit permissions	✓	✓	✓
Additional access right "View only" for folders and files		✓	✓
Redaction of text passages and areas in PDF documents		✓	✓
Document approval (four-eyes principle)		✓	✓
Drag&drop upload	✓	✓	✓
Bulk upload (simultaneous upload of multiple files)	✓	✓	✓
List, collapsible list and thumbnail view	✓	✓	✓
Edit MS Office documents in the browser	✓	✓	✓
Private annotations in documents	✓	✓	✓
Shared annotations in documents		✓	✓
Search function (file names, attributes, full text)	✓	✓	✓
Versioning with check in/check out	✓	✓	✓
Automatic notifications	✓	✓	✓
Personal labels	✓	✓	✓
Group labels	✓	✓	✓
Mark unread documents	✓	✓	✓
Recycle bin	✓	✓	✓

User Management	Standard	Professional	Enterprise
Send invitation link with own email client		✓	✓
Unlimited number of user groups	✓	✓	✓
Individual assignment of users to groups	✓	✓	✓
Time-restricted user access		✓	✓
User setup without immediate invitation	✓	✓	✓
User import via csv file	✓	✓	✓
User specific feature permissions	✓	✓	✓
User-specific visibility settings for other users	✓	✓	✓

Reports	Standard	Professional	Enterprise
Audit proof report of all activities (logfiles)	✓	✓	✓
User specific activity report	✓	✓	✓
User activity overview		✓	✓
User group activity overview		✓	✓
Data room index (list of all folders and files)	✓	✓	✓
User list	✓	✓	✓
New/modified files	✓	✓	✓
Recently used files	✓	✓	✓
Unread documents	✓	✓	✓
Data and logfile export	✓	✓	✓
Data room index export	✓	✓	✓
User-specific data room index export		✓	✓

Secure File Sharing - Managed File Transfer	Standard	Professional	Enterprise
Send and receive large documents (up to 48 GB)	✓	✓	✓
Generate download link for sending with own e-mail client	✓	✓	✓
Encrypted data transfer	✓	✓	✓
Password protected download	✓	✓	✓
Confirmation of receipt	✓	✓	✓

Enhanced Data Room Functionality	Professional	Enterprise
Index upload	✓	✓
Automatic indexing	✓	✓
Disable print and download	✓	✓
Personalised watermark for document-security	✓	✓
Extended access right - Download protected PDF file	✓	✓
Customizable disclaimer	✓	✓
Expiry date for documents	✓	✓

Security and Compliance	Standard	Professional	Enterprise
Two-factor authentication (login verification by text message/SMS or authenticator/OTP app)	✓	✓	✓
Adaptable password policy		✓	✓
Encrypted data transfer using 256-bit SSL/TLS and perfect forward security	✓	✓	✓
Encrypted data storage (AES-256-encryption)	✓	✓	✓
Virus protection	✓	✓	✓
State-of-the-art security system with multi-layered firewalls and intrusion prevention system	✓	✓	✓
Daily data backup	✓	✓	✓
Data mirroring to backup data center	✓	✓	✓

Collaboration	Standard	Professional	Enterprise
Video conferencing (online meetings and screen sharing)		✓	✓
Commenting folders and files		✓	✓
Shared annotations		✓	✓
Send internal link	✓	✓	✓

Customizing/Branding	Standard	Professional	Enterprise
Customizable user interface to match corporate identity	logo, colors, e-mail	logo, colors, e-mail	logo, colors, e-mail

Mobile access	Standard	Professional	Enterprise
Access via mobile browser	✓	✓	✓
Access via netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android)	✓	✓	✓

Administration/Settings	Standard	Professional	Enterprise
Comprehensive data room configuration options	✓	✓	✓

API	Professional	Enterprise
WebDAV	✓	✓
Secure File Transfer Protocol (SFTP)	✓	✓
Single Sign-on (SSO)		✓
netfiles API for automated data synchronization	✓	✓
API calls per month	50.000	100.000

Company-Wide Administration	Standard	Professional	Enterprise
Setup, administration and deletion of data rooms by the customer			✓
Central user management			✓
Central password reset			✓
Blacklists for e-mail domains			✓
Regular verification of external e-mail addresses			✓
Automatic deactivation or deletion of inactive user accounts			✓
Automatic synchronization of user accounts with a master data set (CSV or XML file)			✓
Standardised user interface and settings for all data rooms			✓
Configuration of user interface for all data rooms with customer specific CSS			✓
Configuration of default settings for new data rooms			✓
SingleSignOn Integration			✓

Extend as required

You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.