netfiles Data Room for secure data exchange

Pricing and Features

Data Room Standard

Secure data exchange solution with external file sharing

15,- €

per user/month
with annual billing

20,30 € with monthly billing

minimum 10 users
For other durations and sizes, we will be happy to provide you with an individual offer.

Request offer

Basic data room functions
Secure, encrypted data storage in Germany
External file sharing
Incl. setup and application support via e-mail and phone

Data Room Professional

Comprehensive data exchange and collaboration solution

19,- €

per user/month
with annual billing

25,70 € with monthly billing

minimum 10 users
For other durations and sizes, we will be happy to provide you with an individual offer.

Request offer

All netfiles Standard functions
Additional access right "view only"
Collaboration functions (tasks, appointments, discussions, annotations)
Extended data room and security functions
Individual appearance with colors and own company logo in the data room and in e-mails
Incl. setup and application support via e-mail and telephone

Data Room Enterprise

Enterprise-wide data room environment for the operation of multiple data rooms

Price on request

Request offer

All features of netfiles Professional
Parallel operation of several data rooms in one administration environment
Central user administration for all data rooms
Users of multiple data rooms only need one license
Extensive customization options
Customization with colors and own company logo in the data room and in e-mails
Incl. setup and application support via e-mail and telephone
More information

¹ Prices do not include legal value added tax

Different contract durations available.

For data rooms with more than 20 users, reduced prices per user apply. You can buy additional user licenses at any time in packages of 5 users each and flexibly expand your storage space.

We are happy to prepare an individual offer for you.

Everything at a glance

Feature overview

General	Standard	Professional	Enterprise
Storage space	10 GB per user	50 GB per user	as required
No restriction on the number of documents and/or pages within the storage space limit	✓	✓	✓
System availability > 99.9%	✓	✓	✓
Available languages: German, English	✓	✓	✓
Light, dark or light/dark user interface	✓	✓	✓

Service & Support	Standard	Professional	Enterprise
Automatic software updates	✓	✓	✓
Free e-mail and telephone support	✓	✓	✓
Online introduction/training		✓	✓
Online HelpCenter	✓	✓	✓
Introductory documentation in English and German	✓	✓	✓
Audit-proof data room archive on selected storage media and shipment to project participants		✓ (optional at extra cost)	✓ (optional at extra cost)
Online data room archive (secure archiving of the data room in the cloud)		✓ (optional at extra cost)	✓ (optional at extra cost)

Document Management	Standard	Professional	Enterprise
Individual project and directory structures	✓	✓	✓
Document preview in the browser	✓	✓	✓
Granular access rights to folders and files with separate download and edit permissions	✓	✓	✓
Additional access right "View only" for folders and files		✓	✓
Redaction of text passages and areas in PDF documents		✓	✓
Document approval (four-eyes principle)		✓	✓
Drag&drop upload	✓	✓	✓
Bulk upload (simultaneous upload of multiple files)	✓	✓	✓
List, collapsible list and thumbnail view	✓	✓	✓
Edit MS Office documents in the browser	✓	✓	✓
Private annotations in documents	✓	✓	✓
Shared annotations in documents		✓	✓
Search function (file names, attributes, full text)	✓	✓	✓
Versioning with check in/check out	✓	✓	✓
Automatic notifications	✓	✓	✓
Personal labels	✓	✓	✓
Group labels	✓	✓	✓
Mark unread documents	✓	✓	✓
Recycle bin	✓	✓	✓

User Management	Standard	Professional	Enterprise
Send invitation link with own email client		✓	✓
Unlimited number of user groups	✓	✓	✓
Individual assignment of users to groups	✓	✓	✓
Time-restricted user access		✓	✓
User setup without immediate invitation	✓	✓	✓
User import via csv file	✓	✓	✓
User specific feature permissions	✓	✓	✓
User-specific visibility settings for other users	✓	✓	✓

Reports	Standard	Professional	Enterprise
Audit proof report of all activities (logfiles)	✓	✓	✓
User specific activity report	✓	✓	✓
User activity overview		✓	✓
User group activity overview		✓	✓
Data room index (list of all folders and files)	✓	✓	✓
User list	✓	✓	✓
New/modified files	✓	✓	✓
Recently used files	✓	✓	✓
Unread documents	✓	✓	✓
Data and logfile export	✓	✓	✓
Data room index export	✓	✓	✓
User-specific data room index export		✓	✓

Secure File Sharing - Managed File Transfer	Standard	Professional	Enterprise
Send and receive large documents (up to 48 GB)	✓	✓	✓
Generate download link for sending with own e-mail client	✓	✓	✓
Encrypted data transfer	✓	✓	✓
Password protected download	✓	✓	✓
Confirmation of receipt	✓	✓	✓

Enhanced Data Room Functionality	Professional	Enterprise
Index upload	✓	✓
Automatic indexing	✓	✓
Disable print and download	✓	✓
Personalised watermark for document-security	✓	✓
Extended access right - Download protected PDF file	✓	✓
Customizable disclaimer	✓	✓
Expiry date for documents	✓	✓

Security and Compliance	Standard	Professional	Enterprise
Two-factor authentication (login verification by text message/SMS or authenticator/OTP app)	✓	✓	✓
Adaptable password policy		✓	✓
Encrypted data transfer using 256-bit SSL/TLS and perfect forward security	✓	✓	✓
Encrypted data storage (AES-256-encryption)	✓	✓	✓
Virus protection	✓	✓	✓
State-of-the-art security system with multi-layered firewalls and intrusion prevention system	✓	✓	✓
Daily data backup	✓	✓	✓
Data mirroring to backup data center	✓	✓	✓

Collaboration	Standard	Professional	Enterprise
Wikis	✓	✓	✓
Discussions		✓	✓
Video conferencing (online meetings and screen sharing)		✓	✓
Commenting folders and files		✓	✓
Tasks		✓	✓
Appointments		✓	✓

Customizing/Branding	Standard	Professional	Enterprise
Customizable user interface to match corporate identity	logo, colors, e-mail	logo, colors, e-mail	logo, colors, e-mail
Individual login page (integration of data room login on own website)		✓	✓

Mobile access	Standard	Professional	Enterprise
Access via mobile browser	✓	✓	✓
Access via netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android)	✓	✓	✓

Administration/Settings	Standard	Professional	Enterprise
Comprehensive data room configuration options	✓	✓	✓

API	Professional	Enterprise
WebDAV	✓	✓
Secure File Transfer Protocol (SFTP)	✓	✓
Single Sign-on (SSO)		✓
netfiles API for automated data synchronization	✓	✓
API calls per month	50.000	100.000

Company-Wide Administration	Standard	Professional	Enterprise
Setup, administration and deletion of data rooms by the customer			✓
Central user management			✓
Central password reset			✓
Blacklists for e-mail domains			✓
Regular verification of external e-mail addresses			✓
Automatic deactivation or deletion of inactive user accounts			✓
Automatic synchronization of user accounts with a master data set (CSV or XML file)			✓
Standardised user interface and settings for all data rooms			✓
Configuration of user interface for all data rooms with customer specific CSS			✓
Configuration of default settings for new data rooms			✓
SingleSignOn Integration			✓

Extend as required

You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.

Minimum Contract Duration

You can rent netfiles Standard and netfiles Professional for 3, 6 or 12 months. You can rent netfiles Enterprise for 12 months.

FAQ

Answers to your most important questions

What is a virtual data room?

A virtual data room is an internet-based application that provides secure, location-independent access to confidential documents. Virtual data rooms are primarily used for due diligence purposes, but also for cross-company and cross-location data exchange.
Find more information about virtual data rooms here.

How secure is a virtual data room from netfiles?

In the netfiles data room, your data is protected by 256-bit encryption, both during storage and transmission.

Where does netfiles store my documents?

Your data will only be stored in highly secure, ISO/IEC 27001 certified data centers in Germany.

How large is the storage space in the netfiles data room?

Even the lowest priced version of netfiles offers you 100 GB of storage space. You can flexibly expand the storage space at any time.

Why should I choose a data room from netfiles?

The netfiles data room is characterized in particular by its ease of use. Users can use netfiles immediately and efficiently without extensive training or instruction.

Furthermore, netfiles GmbH guarantees a reliable protection of your data through the most modern encryption and security technologies.

The netfiles GmbH is a German company and the netfiles servers are located exclusively in highly secure data centers in Germany. We work according to the strict requirements of the data protection guidelines of the EU (GDPR) and the legal regulations of the Federal Republic of Germany.

What support does netfiles offer me?

netfiles offers you comprehensive support at no additional cost, both for setting up the data room and for using it. Our experts are at your disposal around the clock by telephone or e-mail. With us, you don't end up in a call center, but immediately with a competent contact person who will be happy to help you.

What can I use a netfiles data room for?

The use cases of data rooms today go far beyond the use in due diligence.

Data rooms function today in a large number of companies, law firms and agencies as a particularly secure solution for data exchange across locations and companies. Whether it's data exchange with branch offices and associated companies, with customers, suppliers and business partners or within project teams working at different locations. Even when working in the home office, the netfiles data room is a secure and quick and easy to use solution for securely exchanging confidential data with company headquarters or business partners and customers.

The virtual data room offers the highest level of data exchange security by encrypting the data during transmission and storage, user-specific access rights, extended document protection and seamless logging of all activities in the data room.

What are the costs of using netfiles?

The rental fee for the netfiles data room is calculated according to the number of users planned in the data room. Within the scope of the storage space (>100 GB) you can fill your data room with an unlimited number of pages and documents. Another secondary price parameter is the minimum contract duration.

How quickly can I set up and use a netfiles data room?

You can directly create your own netfiles data room here, which is immediately available with full functionality for 14 days free of charge. If you decide for netfiles, we can transfer this data room with all settings and contents to a contract data room in a few minutes.

The netfiles data room can also be set up quickly and easily. You can comfortably create users by uploading a CSV list or individually. You can save folders and files in the netfiles data room in a single step via a ZIP file that is automatically unpacked in netfiles.