Pricing and Features

Product icon netfiles Essential data room

netfiles Essential

Simple basic solution for secure data exchange

11,- €

per month/user
with annual billing

14,90 € with monthly billing

minimum 5 users
For other durations and sizes, we will be happy to provide you with an individual offer.

Request offer
  • Central high-security document storage in the cloud with individual access rights

Product icon netfiles Standard Datenraum

netfiles Standard

Secure data exchange solution with external file sharing

15,- €

per user/month
with annual billing

20,30 € with monthly billing

minimum 10 users
For other durations and sizes, we will be happy to provide you with an individual offer.

Request offer
  • All netfiles Essential functions

  • External file sharing

  • Advanced data room functions

  • Incl. setup and application support via e-mail and phone

Product icon netfiles Professional data room

netfiles Professional

Comprehensive data exchange and collaboration solution

19,- €

per user/month
with annual billing

25,70 € with monthly billing

minimum 10 users
For other durations and sizes, we will be happy to provide you with an individual offer.

Request offer
  • All netfiles Standard functions

  • Additional access right "view only"

  • Collaboration functions (tasks, appointments, discussions, annotations)

  • Extended data room and security functions

  • Individual appearance with colors and own company logo in the data room and in e-mails

  • Incl. setup and application support via e-mail and telephone

Product icon netfiles Enterprise data room

netfiles Enterprise

Enterprise-wide data room environment for the operation of multiple data rooms

price on request

Request offer
  • All netfiles Professional functions

  • Parallel operation of several data rooms in one administration environment

  • Central user administration for all data rooms

  • Extensive customization options

  • Customization with colors and own company logo in the data room and in e-mails

  • Incl. setup and application support via e-mail and telephone

¹ Prices do not include legal value added tax

Different contract durations available.

For data rooms with more than 20 users, reduced prices per user apply. You can buy additional user licenses at any time in packages of 5 users each and flexibly expand your storage space.

We are happy to prepare an individual offer for you.

Everything at a glance

Feature overview

General Essential Standard Professional Enterprise
Storage space 5 GB per user 10 GB per user 50 GB per user as required
No restriction on the number of documents and/or pages within the storage space limit
System availability > 99.9%
Available languages: German, English
Light, dark or light/dark user interface
Service & Support Essential Standard Professional Enterprise
Automatic software updates
Free e-mail and telephone support
Online introduction/training
Online HelpCenter
Introductory documentation in English and German
Audit-proof data room archive on selected storage media and shipment to project participants ✓ (optional at extra cost) ✓ (optional at extra cost)
Document Management Essential Standard Professional Enterprise
Individual project and directory structures
Document preview in the browser
Granular access rights to folders and files with separate download and edit permissions
Additional access right "View only" for folders and files
Redaction of text passages and areas in PDF documents
Document approval (four-eyes principle)
Drag&drop upload
Bulk upload (simultaneous upload of multiple files)
List, collapsible list and thumbnail view
Edit MS Office documents in the browser
Private annotations in documents
Shared annotations in documents
Search function (file names, attributes, full text)
Versioning with check in/check out
Automatic notifications
Personal labels
Group labels
Mark unread documents
Recycle bin
User Management Essential Standard Professional Enterprise
Send invitation link with own email client
Unlimited number of user groups
Individual assignment of users to groups
Time-restricted user access
User setup without immediate invitation
User import via csv file
User specific feature permissions
User-specific visibility settings for other users
Reports Essential Standard Professional Enterprise
Audit proof report of all activities (logfiles)
User specific activity report
User activity overview
User group activity overview
Data room index (list of all folders and files)
User list
New/modified files
Recently used files
Unread documents
Data and logfile export
Data room index export
User-specific data room index export
Secure File Sharing - Managed File Transfer Essential Standard Professional Enterprise
Send and receive large documents (up to 48 GB)
Generate download link for sending with own e-mail client
Encrypted data transfer
Password protected download
Confirmation of receipt
Enhanced Data Room Functionality Essential Standard Professional Enterprise
Index upload
Automatic indexing
Disable print and download
Personalised watermark for document-security
Extended access right - Download protected PDF file
Customizable disclaimer
Expiry date for documents
Security and Compliance Essential Standard Professional Enterprise
Two-factor authentication (login verification by text message/SMS or OTP app)
Adaptable password policy
Encrypted data transfer using 256-bit SSL/TLS and perfect forward security
Encrypted data storage (AES-256-encryption)
Virus protection
State-of-the-art security system with multi-layered firewalls and intrusion prevention system
Daily data backup
Data mirroring to backup data center
Collaboration Essential Standard Professional Enterprise
Video conferencing (online meetings and screen sharing)
Commenting folders and files
Customizing/Branding Essential Standard Professional Enterprise
Customizable user interface to match corporate identity logo, colors, e-mail logo, colors, e-mail logo, colors, e-mail
Individual login page (integration of data room login on own website)
Mobile access Essential Standard Professional Enterprise
Access via mobile browser
Access via netfiles mobile app for smartphones and tablets (iOS, iPadOS and Android)
Administration/Settings Essential Standard Professional Enterprise
Comprehensive data room configuration options
API Essential Standard Professional Enterprise
Secure File Transfer Protocol (SFTP)
Single Sign-on (SSO)
netfiles API for automated data synchronization
API calls per month 50.000 100.000
Company-Wide Administration Essential Standard Professional Enterprise
Setup, administration and deletion of data rooms by the customer
Central user management
Central password reset
Blacklists for e-mail domains
Regular verification of external e-mail addresses
Automatic deactivation or deletion of inactive user accounts
Automatic synchronization of user accounts with a master data set (CSV or XML file)
Standardised user interface and settings for all data rooms
Configuration of user interface for all data rooms with customer specific CSS
Configuration of default settings for new data rooms
SingleSignOn Integration

Extend as required

You can rent additional user licenses whenever you require. They will be available immediately and are calculated exactly from that day for the rest of the billing cycle.

Minimum Contract Duration

You can rent netfiles Essential, Standard and netfiles Professional for 3, 6 or 12 months. You can rent netfiles Enterprise for 12 months.


Answers to your most important questions

Question Symbol

A virtual data room is an internet-based application that provides secure, location-independent access to confidential documents. Virtual data rooms are primarily used for due diligence purposes, but also for cross-company and cross-location data exchange.
Find more information about virtual data rooms here.

Question Symbol

In the netfiles data room, your data is protected by 256-bit encryption, both during storage and transmission.

Question Symbol

Your data will only be stored in highly secure, ISO/IEC 27001 certified data centers in Germany.

Question Symbol

Even the lowest priced version of netfiles offers you 100 GB of storage space. You can flexibly expand the storage space at any time.

Question Symbol

The netfiles data room is characterized in particular by its ease of use. Users can use netfiles immediately and efficiently without extensive training or instruction.

Furthermore, netfiles GmbH guarantees a reliable protection of your data through the most modern encryption and security technologies.

The netfiles GmbH is a German company and the netfiles servers are located exclusively in highly secure data centers in Germany. We work according to the strict requirements of the data protection guidelines of the EU (GDPR) and the legal regulations of the Federal Republic of Germany.

Question Symbol

netfiles offers you comprehensive support at no additional cost, both for setting up the data room and for using it. Our experts are at your disposal around the clock by telephone or e-mail. With us, you don't end up in a call center, but immediately with a competent contact person who will be happy to help you.

Question Symbol

The use cases of data rooms today go far beyond the use in due diligence.

Data rooms function today in a large number of companies, law firms and agencies as a particularly secure solution for data exchange across locations and companies. Whether it's data exchange with branch offices and associated companies, with customers, suppliers and business partners or within project teams working at different locations. Even when working in the home office, the netfiles data room is a secure and quick and easy to use solution for securely exchanging confidential data with company headquarters or business partners and customers.

The virtual data room offers the highest level of data exchange security by encrypting the data during transmission and storage, user-specific access rights, extended document protection and seamless logging of all activities in the data room.

Question Symbol

The rental fee for the netfiles data room is calculated according to the number of users planned in the data room. Within the scope of the storage space (>100 GB) you can fill your data room with an unlimited number of pages and documents. Another secondary price parameter is the minimum contract duration.

Question Symbol

You can directly create your own netfiles data room here, which is immediately available with full functionality for 14 days free of charge. If you decide for netfiles, we can transfer this data room with all settings and contents to a contract data room in a few minutes.

The netfiles data room can also be set up quickly and easily. You can comfortably create users by uploading a CSV list or individually. You can save folders and files in the netfiles data room in a single step via a ZIP file that is automatically unpacked in netfiles.

netfiles Data Room

Inform and advise

Test the netfiles data room free of charge for 14 days or request an individual offer.

If you have any questions about netfiles, we will be happy to advise you. Or make an appointment for a short online presentation of netfiles.

Request offer